Data Analyst Program Coordinator I-Public Health (...

Salary : $6,784.27 - $8,481.20 Monthly Location : County of San Mateo, CA Job Type: Full-Time Job Number: G243U Department: Public Health Policy and Planning Division: Health Policy and Planning Opening Date: 11/01/2024 Closing Date: 11/14/2024 11:59 PM Pacific Bargaining Unit: 35 Description San Mateo County Health is seeking a well-qualified individual for the position of Data Analyst Program Coordinator I-Public Health to provide administrative and technical support for the Communicable Disease Control Program, coordinate activities and events of the assigned program with other County departments, community-based organizations and/or committees; provide highly responsible administrative staff assistance to assigned management staff, board or commission; and perform related work as required. There is currently one regular vacancy in the Public Health, Policy and Planning Division. This position is located in San Mateo, CA. Primary responsibilities will include: Develop familiarity/expertise in the systems we use and may use down the line (e.g., CalREDIE, CalCONNECT, REDCap, Excel, etc.). Serve as the first point of contact for questions about these systems, attend relevant calls/webinars, summarize updates, train/educate the team on process changes. Extract data from various systems and develop processes for data extracts. Develop and run reports using various systems. Support and perform targeted data cleaning efforts to support surveillance efforts and exposure/outbreak response. Develop workflows and provide feedback to help improve data quality. Perform data analysis and contribute to reports and write-ups. Collaborate with the Epidemiology team and make suggestions on process improvements. Support Quality Assurance efforts. The Ideal candidate will possess: Experience performing data extraction from various systems. Experience with performing targeted data cleaning efforts to support surveillance efforts and exposure/outbreak response. Experience with data analysis. Ability to develop and run reports from various systems. Demonstrated advanced skill and understanding of Excel. Ability to work independently. Excellent verbal and written communication skills. Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Bachelor's degree in public or business administration, management or a related field such as business intelligence, epidemiology, statistics, biostatistics, computer science, public health, quality assurance, data science is preferred but not required. NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies. Examples Of Duties Duties may include, but are not limited to, the following : Serve as liaison between the County, community organizations, advisory boards, commissions, special committees and other groups related to assigned program. Oversee and coordinate the delivery of reports specific to Communicable Disease Control. Maintain program statistics, records and history and prepare reports and correspondence regarding assigned program as requested. Plan, organize, direct and coordinate enhancements to specialized systems and tools used to support record keeping, tracking and screening/evaluation efforts of the program(s) to which assigned. Act as liaison between program staff and contracted vendors. Provide technical and administrative assistance to management, staff and/or other County departments. Follow-up on action items, disseminate information to appropriate individuals. Implement and document enhancements to systems, policies and procedures related to the program being supported. Trouble-shoot and problem-solve system user issues. Coordinate planning and facilitate events, meetings on behalf of the program. Take lead or assist in updating web content, manuals. Take lead or assist in preparing, publishing and distributing event flyers, information brochures and other marketing or educational materials. Perform related duties as assigned. Qualifications County Status: An applicant must have been a County of San Mateo employee in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date. Knowledge of : Principles and practices of program area/option to which assigned. Principles and practices of effective customer/client relations. Principles and practices of working with and managing volunteers, if assigned to volunteer coordination. Technical procedures and requirements of program area/option to which assigned. Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines governing program area/option to which assigned. Principles, practices and techniques of administrative and programmatic research and analysis. Computer applications related to the work. Office administrative practices and procedures, including records management and the operation of standard office equipment. Funding sources, grants and fund raising techniques, if assigned to Options 1 and 2. Skill/Ability to : Analyze, interpret and apply various regulations and requirements. Plan, coordinate and implement administrative and programmatic research and analysis. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others. Communicate effectively, both orally and in writing. Compile, analyze and interpret data using research techniques; draw sound conclusions and prepare and present effective reports regarding findings and recommendations. Exercise sound independent judgment within general policy and regulatory guidelines. Prepare clear and accurate reports, correspondence, procedures and other written materials. Organize and prioritize work and meet critical deadlines. Maintain accurate records and files. Interact with a wide variety of people. Listen sensitively and accurately, exercise tact, patience and diplomacy. Develop, coordinate, and implement plans, programs and events. Utilize the appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea. Make public presentations and prepare articles for publication such as press releases and articles related to events of assigned program. Prepare narrative and statistical reports. Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Program Coordinator I: Bachelor's degree in public or business administration, management or a related field and two years of professional level analytical and administrative experience in a community-related setting. Application/Examination Departmental Promotional Only. Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" buttonIf you are not on the County's website, please go to to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. Online applications must be received by the Human Resources Department before midnight on the final filing date. TENTATIVE RECRUITMENT SCHEDULE Final Filing Date: November 14, 2024, by 11:59 p.m. PST Application Screening: November 20, 2024 Combined Civil Service Panel/Departmental Interviews: December 2 and/or 3, 2024 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. Talent Acquisition Contact: Yvonne Alvidrez (110124) (Program Coordinator I - G243) Please visit for a complete listing of all benefits for this classification. Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change. NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws. As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you. County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked. 01 This recruitment is Departmental Promotional Only . Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply. Are you currently a San Mateo County Health employee in a classified regular, probationary, extra-help/limited term position with at least 1040 hours of continuous service? (A "No" answer will disqualify you from this recruitment.) Yes No 02 IMPORTANT : Applicants for this position are required to submit responses to the supplemental questions below. Your responses will provide detailed information about your background and experience related to this position. This information will weigh heavily in the application screening by the subject matter experts and will also be used in the selection process. Answer the questions completely, paying attention to the multi-parts of the questions. While being thorough and detailed, also be concise. Your strategic use of language as well as neatness, clarity of expression, attention to detail, proper use of grammar and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses. I have read and understand this important information. Proceed to supplemental questions. 03 Describe in detail your experience with performing targeted data cleaning efforts. Include your role, the data you worked with and the outcome. 04 Describe in detail your experience with data analysis and data extraction from different databases. Include your role, the type of data you analyzed and how you shared your recommendation(s) with senior leadership. 05 Describe your experience using Excel. Include how you've used Excel, your level of expertise and what type of documents were created and revised. Required Question

Created: 2024-11-05