Financial Operations Specialist

About Us: Navvis is a leading population health company, driving performance in value-based care. As an operating partner to some of the country's most innovative health systems, physician enterprises, and health plans, we provide solutions that accelerate the journey to value-based care. Our approach is market-based - we respect the unique needs of populations in each community, including access to care, culture, values, and capabilities. Together with our partners, we set a new national standard in healthcare performance that delivers the affordability, quality, access, and experience that all patients deserve. Learn more at: Department Overview: What if we routinely asked every person involved in providing or receiving care: "What matters to you and why?" How would understanding "what matters" enhance our ability to transform health in communities and strengthen the connective process, leading to deeper levels of interaction and integration? At Navvis, we are deeply passionate about understanding what matters to people to ensure the delivery of Real-Person Care. We create an ecosystem that builds a foundation for better physical, social, and emotional health. Our Care Solutions, Analytics, Implementations, Clinical and Business Operations, and Learning and Development teams work tirelessly in partnership with our clients and stakeholders in communities to address the real-life healthcare needs people have every day. As a Financial Operations Specialist you will : Keep MEDI Leadership, a service of Navvis Healthcare's business finances organized and accurate by recording and managing financial transactions in support of both MEDI and Navvis's strategic plan. Revenue/Recording transactions Upon the signature of a signed contract at MEDI Leadership, you will be responsible for setting up the billing information and invoicing process to bill MEDI Leadership clients based on the schedule outlined on the signed contract. Billing information is provided on the contract and will be used to set up client invoices. If not sending a bill to a client email for payment, it will be your responsibility to connect and send invoicing through the organization's designated process. Maintain accurate records of receivables and follow up on missing payments on a regular basis. Seek technological solutions to help with this process. Work with the MEDI Leadership and Navvis Finance team to reconcile revenue/sold reports and revenue recognition. Create a more streamlined and efficient expense process utilizing technology to reduce impact on executives and operation team members at MEDI. Process all MEDI expenses with receipts and documentation provided for all coaching engagements, travel, etc. Reimburse all coaches/staff for expense reports every two weeks. Bill client for any expenses for travel and meeting expenses or out of pocket expenses. Reconcile all corporate card expenses and bill client accordingly Based on the contract and pricing details provided by MEDI Leadership, create new process for paying independent contractors (or pay on schedule based on their provided invoice) Reimburse for any upfront travel and meeting expenses. Work with MEDI Leadership team member with communication to new Independent Contractor on changes in method of professional fee payment or expense reimbursement process. Create report for commission payments paid out monthly to individual coaches so they can reconcile information on their paychecks with receivables/payment schedule for increased transparency of sales commissions. Monitor actual vs. budget variances and assist in variance reporting. Assist in monthly, quarterly, and year-end financial close processes. Ensure compliance with internal controls and accounting policies. Maintain accurate and organized financial files, both electronic and physical. Enter data into financial systems and ensure data integrity. Assist in the preparation of documents for internal and external audits. Work closely with other departments to ensure accurate financial records and processes. Respond to inquiries from various teams regarding financial transactions and reports. Identify areas for improving financial processes and suggest changes to increase efficiency. A Day in the Life: Generate customer invoices and follow up on outstanding payments. Enter financial expenses into the expense management and accounting system, ensuring that all transactions are recorded accurately. Ensure proper coding of travel expenses to customers and contracts Responsible for all billing, expense reimbursement, credit card reconciliations, commission information, independent contractor payments related to the MEDI Leadership line of business. Address any urgent issues, such as payment queries or requests for financial reports. Assist in the preparation of documents for internal and external audits. What Success Looks Like in this Role: Financial data entry and record management are maintained at a high standard, ensuring accuracy, security, and accessibility of financial records at all times. Opportunities for improving financial operations are identified and acted upon, resulting in streamlined workflows, reduced errors, and increased operational efficiency. Effectively communicates with other departments, ensuring that financial data is shared and understood across teams, fostering a culture of transparency and accountability. Stays up to date on financial regulations and company policies, showing continuous improvement in technical skills, especially in financial software and tools, and contributing to long-term financial strategies. Requirements We are excited about you if you have these things: Bachelor's degree in Finance, Accounting, Business Administration, or a related field. 2-4 years of experience in financial operations, accounting, or related roles. Strong knowledge of financial processes, accounting principles, and regulatory requirements. Proficiency in Microsoft Excel and financial software (e.g., QuickBooks, SAP, Oracle). Sage preferred. Experience in streamlining disconnected financial processes and technology Strong analytical and problem-solving skills. Excellent organizational skills and attention to detail. Ability to work independently and as part of a team. Strong communication skills, both verbal and written. What you'll get: Navvis is committed to attracting the most insightful and motivated talent by providing a candidate and onboarding experience that you won't find elsewhere! We foster an environment and culture that allow people to be creative, feel connected and be inspired to do their best work no matter where they are on the map. For all colleagues at Navvis, we strive to ensure that they have everything needed to be successful. From the basics like a competitive total rewards strategy, volunteering and social engagement activities to creating company experiences that challenge you to think differently and do different things as part of our never stop learning ecosystem, we support the whole person when you become a team member at Navvis. Navvis offers a competitive benefits package including, but not limited to, medical, dental, vision, 401K with a safe harbor contribution and Paid Time Off plan starting at 2+ weeks. Our Commitment: Navvis is an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, creed, national origin, ancestry, disability, perceived disability, medical condition, genetic information, military or veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodation to complete your application and participate fully in our recruitment experience. Contact us at . #Associate #LI-Hybrid

Created: 2024-11-05