Assistant Director of Finance

Job Description Summary Assist and support the Director of Finance in the achievement of the Division's goals and the maintenance of adequate internal controls over all areas of hotel operations. Ensure timely completion of all reports generated by accounting team. Job Description Specific Job Duties: Prepare Financial Reports Create general ledger journals and produce month-end and year-end financial reports, including income statements, balance sheets, tax reporting packages, property commentaries, and other ad hoc reports for Corporate Finance and Ownership. Timely Report Submission Review financial reports according to reporting calendars and ensure all submissions are timely. Payroll Coordination Collaborate with Department Managers and Payroll SMEs for accurate and timely payroll processing. Review Payroll Registers for data accuracy. Union Benefit Management Prepare and ensure timely payments and reporting of Union Benefit payments to the Union Benefit Trusts. Union Leave Accrual Tracking Monitor Union Vacation, PTO, and Sick Accruals and usages per the Collective Bargaining Agreement, maintaining accurate balances for each union member. Forecasting Assistance Support the Director of Finance in monthly forecasts and reforecasts for owners, as well as similar reports. Budget Preparation Assist the Director of Finance in completing the hotel's annual operating and capital expenditure budget. Staff Guidance and Oversight Provide guidance and supervision to all Staff Accountants, including scheduling, approving time off and overtime, conducting regular meetings, and managing performance through rewards and disciplinary actions. Staff Training Identify necessary training for Staff Accountants or provide training for specific tasks. Balance Sheet Reconciliation Reconcile Balance Sheet accounts, ensuring they are current, relevant, well-explained, and fully supported. Ensure timely submissions for DOF and Regional/Corporate review and approval. Audit Coordination Prepare audit schedules and coordinate with external and internal auditors. Assist the Director of Finance in implementing all audit recommendations. Cash Management Security / Cash Over & Short Ensure the security and continuous operation of the Cash Machine, maintaining sufficient funds for operations and conducting regular audits and reconciliations. Review Cash Over/Short report and take immediate action on any material variance Inventory Monitoring Coordinate with Department Managers for the timely and accurate inventory count of food, beverage and operating supplies Billing and Collection Ensure corporate compliance with all billing and credit standards. Review Guest Ledgers, AR Aging Report and Deposit Ledger ensuring every account is current and without risks. Income Audit Review Daily Revenue Reports and ensure data are fairly accurate and revenue journals are posted to the general ledger on a timely manner Administrative Support Assist the Finance office with various administrative duties as needed Special Projects Undertake special projects as assigned by the General Manager, Director of Finance, and Corporate Finance. Meeting Presentations Assist in preparing and delivering presentations during meetings, property reviews, and owner meetings. OTHER Regular attendance in conformance with the standards which have been established by the hotel from time to time is essential to the successful performance of this position. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. Upon employment, all employees are required to fully comply with the hotel rules and regulations for the safe efficient operation of the hotel facilities. SPECIFIC JOB KNOWLEDGE AND ABILITY The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: Must be able to speak, read, write and understand the primary language(s) used in the workplace. Must be able to read and write to facilitate the communication process. Requires good communication skills, both verbal and written. Must possess intermediate computer skills. Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups to managers, clients, customers, and ownership. Ability to apply mathematical operations to such tasks as frequency distribution, analysis of variance, correlation techniques, sampling theory, and factor analysis. Computer skills: proficiency in Microsoft Word, Microsoft Excel and other applicable computer systems required. Ability to define problems, collect data, establish facts, and draw valid conclusions. QUALIFICATIONS & STANDARDS Bachelor's Degree in Finance, Accounting or related major or 3 years' management experience in finance and accounting Preferred experience and knowledge on hospitality accounting and finance Additional Job Information/Anticipated Pay Range Pay Range: $100,000 - $115,000 per year. Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills and job specific/overall experience. Benefits Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including: Medical, Dental and Vision Insurance Health Savings Account with Company Match 401(k) Retirement Plan with Company Match Paid Vacation and Sick Days Sonesta Hotel Discounts Educational Assistance Paid Parental Leave Company Paid Life Insurance Company Paid Short Term and Long Term Disability Insurance Various Employee Perks and Discounts Hospital Indemnity Critical Illness Insurance Accident Insurance Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.

Created: 2024-11-05