Executive Assistant

Executive Assistant (Permanent) Location: Boston, MA (Hybrid: Tuesdays, Wednesdays, Thursdays in-office; Mondays and Fridays WFH) An investment firm is seeking a confident and proactive Executive Assistant to support multiple C-suite executives. You will join an administrative team of 2-3 other EAs. The ideal candidate should be comfortable handling a fast-paced, high-stakes environment while maintaining a positive, upbeat attitude. Highlights: Monday to Friday, 8 AM - 5 PM, hybrid model (WFH on Mondays and Fridays) $40-$42/hour (non-exempt, qualifies for overtime), equivalent to ~$100k annually with overtime 3+ years of C-suite experience required, financial services experience strongly preferred Looking for a confident, clear communicator with a "can-do" attitude who isn't afraid to follow up and stay proactive Key Responsibilities: Coordinate and manage complex executive schedules, including high-priority meetings and appointments Act as a liaison between executives, internal teams, and external stakeholders; draft emails, memos, and manage correspondence Assist with document management, including DocuSign; prepare reports using Excel and presentations in PowerPoint Assist with tasks like setting up wire transfers, registrations, and legal filings Organize logistics for board meetings, including scheduling, catering, and travel arrangements Support company events, conferences, and team meetings Handle sensitive information discreetly Prioritize and manage tasks to ensure efficient workflow Provide coverage for receptionists or other EAs when needed Qualifications: Minimum of 3 years in an Executive Assistant role, preferably supporting multiple executives in the financial services or investment management sectors College degree preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational skills, excellent communication, adaptability in a fast-paced environment, and a high level of professionalism If you're a proactive, organized professional ready to join a dynamic administrative team, apply today! Please send resumes to Camie McDonnell at TNG123 *MONTNG* #LI-CM1

Created: 2024-11-05