Administrative Aide

Administrative Aide Job No: 24203RP Department: Merchandising Operations Work Type: Union Location: Main Campus (Houghton, MI) Full Time / Part Time: Full Time Categories: Office/Clerical Support Department: Merchandising Operations Summary This position assists in overseeing the training and scheduling of student staff at Michigan Tech's Campus Store and University Images, serving as part of a team dedicated to customer service. By creating comprehensive training programs and identifying development needs, the role ensures that all department employees meet best practice guidelines and uphold the university's brand values. Additionally, responsibilities include assisting students and customers, mentoring and coaching student employees, and maintaining procedure documentation. Through these efforts, the position contributes to the department's goal of delivering exceptional customer service, maintaining operational efficiency, and fostering a culture of continuous improvement. Responsibilities •Supervise and collaborate training and scheduling of all student staff, store staff, and temporary employees on sales floor processes, cash registers, point of sale operations, daily restocking procedures, creating/receiving transfers, and other day to day processes; maintain database of training materials •Prepare onboarding training for new employees and refresher training for returning employees; update and maintain employee handbook •Develop, monitor, and communicate monthly student employee work schedules for the Campus Store and University Images; document all scheduling processes, create/update standard operating procedures of all store functions and job duties, and compile in manual •Assist with sales month close and with year end inventory process •Provide daily student employee mentoring and coaching •Greet and assist customers, respond to questions, and provide outstanding customer service to a diverse population of customers through mail, email, telephone, and in-person transactions •Open and close store and cash registers using point of sale system and assist with daily verification of sales, to include investigating and resolving discrepancies in reconciliation of payment tenders. Operate cash registers, manage financial transactions, and balance cash drawers (transaction types include scholarships, tuition, department charges, refunds, etc.) •Perform merchandising financial processes as necessary including but not limited to reporting financial aid sales, verifying and adding indexes to the merchandising specific inter account bills, verifying gift card activations, and requesting cash bags from Cash Hub •Assist with bi-weekly payroll process and all related paperwork for hiring staff, temporary staff and students. Verify web time entry for Campus Store and University Images as proxy approver when needed •Occasionally verify student ID cards for tuition charges and enable in CS Gold when needed •Maintain security of confidential information •Occasionally work irregular hours, including evenings, weekends, and holidays as required •Assist with special projects related to store operations •Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives •Apply safety-related knowledge, skills, and practices to everyday work •Other duties as assigned Required Education, Certifications, Licensures •High school diploma or equivalent •Possess a valid US Driver License and meet Michigan Tech University's vehicle use requirements Required Experience •Minimum of four years retail experience, four years office/clerical experience, or a combination •Advanced computing experience Desirable Education and/or Experience •Bachelor's degree in business, education, related field, or five years of equivalent experience •Minimum of two years college retail experience •Experience working with WinPrism/PrismCore, WPAdmin, Banner, CSGold, Canvas, and other university-related software •Proven work experience teaching, training, and/or scheduling •Familiarity with Lean principles or continuous improvement strategies Required Knowledge, Skills, and/or Abilities •Ability to convey complex information and communicate in an understandable way •Excellent interpersonal and observation skills •Advanced proficiency in Microsoft Office and Google Office Suite, specifically calendar and sheets Desirable Knowledge, Skills, and/or Abilities •Demonstrated ability to effectively adapt to change •Excellent planning and time management skills •Minimum of three years basic computing skills •Extensive knowledge of various teaching methods •Demonstrated ability to work independently and take initiative to solve problems. •Demonstrated ability to organize and prioritize multiple projects concurrently with attention to detail and accuracy •Ability to keep stakeholders informed of schedule changes and to answer queries •Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints •Demonstrated ability to use judgment when dealing with confidential information •Demonstrated ability to effectively carry out responsibilities in a manner that enhances the image of the University •Ability to operate basic office equipment to include personal computer, photocopy machine, printer, scanner, fax machine, and calculator •Demonstrated commitment to contributing to a safe work environment; recognize and respond appropriately to potential and actual unsafe situations Work Environment and/or Physical Demands Work Environment and/or Physical Demands •Noise level is usually low to moderate •Stand and/or sit at a desk or counter •Walk, climb, or balance; stoop, kneel, or crouch •Lift and carry boxes up to 50 pounds with assistance •Specific vision abilities required by this job include close, color, peripheral, and the ability to adjust focus Required Training and Other Conditions of Employment Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department. Required University Training: Employee Safety Overview Anti-Harassment, Discrimination, Retaliation Training Annual Data Security Training Annual Title IX Training Required Departmental Training: •Lean White Belt Certification - When first offered Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities Full-Time Equivalent (FTE) % (1=100%) 100% FLSA Status Non-Exempt Appointment Term 12 months Shift 1st Shift Pay Rate/Salary Contractual. External candidates will receive the minimum amount ($17.51/hr) Title of Position Supervisor Posting Type Internal & External Dependent on Funding False Special Instructions to Applicants (if applicable) UAW Posting 09/13/2024 - 09/19/2024 External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. Additional Information To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or accommodations during Michigan Tech's hiring process please notify the Human Resources office at or . Required Education, Certifications, Licensures* (minimum requirements) Advertised: 13 Sep 2024 Eastern Daylight Time Applications close:

Created: 2024-11-05