Marketing Proposal Coordinator

The Proposal Coordinator-Public Sector will work with the Buildings, Transportation, Survey, and Water groups to prepare responses to RFQs, RFPs, Statements of Qualifications, and other business development-focused documents. With support from client managers and staff, the Proposal Coordinator-Public Sector will drive the generation of the response documents. Responsibilities Work with Vice President/Directors to produce responses to RFPs/RFQs, proposals, presentations, statement of qualifications, and other marketing collateral Organize the pursuit process and lead the generation of responses for public sector client RFQs/RFPs from beginning to end Maintain a marketing/business development calendar for industry and related events Maintain collateral Library, including resumes, project sheets, project lists, capabilities, and photography images Attend pre-proposal meetings, industry events, or walk-throughs as required Assist in other miscellaneous tasks, such as creating visual collateral, organizing the holiday card list, and helping with conference presentation decks Maintain selection databases, including reviewing and summarizing long-range plans such as IDOT's Multi-Year Plan Facilitate a formal Go/No-Go process for each pursuit Create social media postings for LinkedIn Interfacing with project managers for project information and resume updates Assist with the creation of Valdes website content related to the public sector Qualifications Bachelor's degree in writing, marketing, communications, journalism, public relations or related field Minimum of 3 years of experience leading the proposal preparation process, preferably in the architecture and engineering industries Comfortable with leading and driving the response generation process and with collecting/gathering/organizing/formatting required information from other team members Must possess exceptional interpersonal and organizational skills Must be able to work in the US without sponsorship now or in the future Technical Competencies Extensive experience preparing SF330 forms for Federal Government projects and CDB330 forms for the state of Illinois pursuits Extensive experience preparing documentation for IDOT, Illinois Tollway, and other transportation-related clients Strong graphic capabilities High proficiency in Adobe InDesign Proficiency in Microsoft Office, Photoshop, and other publishing and graphic design programs

Created: 2024-11-05