Financial Analyst/Research Administrator (RSCH ADM 3)

Under general supervision, responsible for the fiscal control, accounting and reporting of all levels of contracts and grants awarded; for budget preparation, review, fiscal analysis, effort reporting regulatory research compliance oversight; and forecasting of extramural and department budgets. Serve as a financial analyst, compliance officer and resource specialist to the CAO and Chairs on University policy and procedure and departmental business processes. Works in a relatively independent capacity with the contracts and grants team, dealing with complex proposals and funding sources. Gather, manage and analyze financial data from a variety of revenue streams, including state general funds, state and federal grants, private grants, gifts, and other funding sources. Provide financial and regulatory administration reporting and analysis of cross-disciplinary extramural and intramural research proposals and awards. Develops and manage pre- and post-award processes and analysis for multi-investigator, multi-site, and multi-year research projects. Serve as liaison and department representative to the Office of Research, Accounting and Financial Services, Business Contracts, Extramural Accounting, and external agencies including federal, state, and private sponsoring agencies as prime or sub-contracted awardee in coordination with SPO and OR. Apply By Date November 7, 2024 Minimum Qualifications Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports. Experience with controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant budget proposals, payroll, ledger reconciliation and fiscal close. Experience establishing and maintaining effective working relationships with those contracted in the course of work. Experience gathering and synthesizing large amounts of complex information. Knowledge of the principles of budgeting, accounting and control. Demonstrated award funding, project development and project management experience. Organizational and time management skills to meet deadlines and manage assigned work as well as to schedule production, organize information, and maintain accurate records. Interpersonal and oral communication skills sufficient to coordinate with a wide range of personnel, including supervisors, faculty, postdoctoral researchers and investigators, and graduate students. Preferred Qualifications Experience with management of complex federal and state contracts and grants. Experience serving as departmental compliance officer for federal awards, state and private foundation awards and industry awards Experience coordinating documents and projects with Business Contract and Legal Affairs and to interpret regulations or guidelines and to recommend fiscally responsible and sound management practices. Knowledge of UC policies and departmental operating procedures. Experience in effective use of multi-user computer network systems and applicable financial management software (Kuali, DaFIS and PPS preferred). Communication skills to convey recommendations to PI's, managers, and staff to ensure compliance with policy. Skills to recognize problems with cost recovery, invoices, accounts and payroll and initiate timely and appropriate action to resolve them. Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions. Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals; secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements and MOU's with other departments or external agencies. Key Responsibilities 30% - Grants Management and Financial Analysis 30% - Extramural Planning & Budgetary Analysis 15% - Compliance and Risk Management 15% - Operational Efficiency and Accounts Manaement 10% - Process Improvement and Team Collaboration Department Overview The Department of Electrical and Computer Engineering is a large complex academic department in the College of Engineering and provides instruction and research in multiple specialty areas of electrical and computer engineering. . The department currently has approximately 400 accounts with an annual budget of approximately $25M (instructional and research). ECE has approximately 800+ undergraduate students and 200 graduate students. ECE has 55 academic and staff employees including postdoctoral scholars, project scientists, and other scholars. The incumbent of this position works in an independent manner, providing advice and guidance to the Chair, CAO, PI's, etc., and works closely with the Dean's Office, Office of Research Business Contracts, Accounting and Financial Services, sponsoring agencies, and other external parties (subcontractors, consultants, etc.) to facilitate the timely submission of proposals to expedite the transfer of awards. Serves on campus and college wide committees associated with financial management matters. POSITION INFORMATION Salary or Pay Range: $67 , 700 /yr. - $120 , 500 /yr. Salary Frequency: Monthly Salary Grade: Grade 21 UC Job Title: RSCH ADM 3 Number of Positions: 1 Appointment Type: Staff: Contract Percentage of Time: 100 % - Fixed Shift Hours: Manager will advise Location: Davis, CA. - Kemper (KEMPER) Union Representation: 99 - Non-Represented (PPSM) Benefits Eligible: Yes Hybrid/Remote/Onsite: This position is 100% on-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page . If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: • High quality and low-cost medical plans to choose from to fit your family's needs • UC pays for Dental and Vision insurance premiums for you and your family • Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave • Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement • Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement • Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement • Access to free professional development courses and learning opportunities for personal and professional growth • WorkLife and Wellness programs and resources • On-site Employee Assistance Program including access to free mental health services • Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage • Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles • Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here • UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff Physical Demands Standing - Frequent 3 to 6 Hours Walking - Frequent 3 to 6 Hours Sitting - Occasional Up to 3 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours Bending/Stooping - Frequent 3 to 6 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Occasional Up to 3 Hours Environmental Demands Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours Loud noise levels - Frequent 3 to 6 Hours Marked changes in humidity or temperature - Frequent 3 to 6 Hours Microwave/Radiation - Occasional Up to 3 Hours Operating motor vehicles and/or equipment - Occasional Up to 3 Hours Extreme Temperatures - Occasional Up to 3 Hours Uneven Surfaces or Elevations - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Continuous 6 to 8+ Hours Complex problem solving/reasoning - Continuous 6 to 8+ Hours Ability to organize & prioritize - Continuous 6 to 8+ Hours Communication skills - Continuous 6 to 8+ Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Occasional Up to 3 Hours Multiple Concurrent Tasks - Occasional Up to 3 Hours Work Environment Limited vacation usage during fiscal close. Occasionally work outside the standard work schedule of M-F, 8am-5pm to meet operations or grant deadlines, usually at short notice. Special Requirements This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s) Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: For the University of California's Anti-Discrimination Policy, please visit: Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-JP Apply for Job UC Davis Campus Careers Sign In New User

Created: 2024-11-05