Office Administrator

Code Red Consultants is currently recruiting a highly organized administrative assistant to play a key role in our day-to-day office operations that will directly support our mission to make the world a safer place through innovative code consulting, fire protection design, and fire & life safety inspections. The ideal candidate will have previous administrative experience, a "can do" attitude and strong communication and interpersonal skills. If you want to join a growing team that values collaboration and is committed to a safer environment, then this may be the perfect role for you! What you will do: Manage the company's phones, correspondence and reception duties. Maintain office inventory and coordinate with vendors to ensure seamless operations. Assist project managers/engineers with administrative tasks, including project data collection, invoice follow-ups, and client communication for collections and account discrepancies. Maintain accurate project and client data in our systems. Assist in preparing Request for Qualification (RFQ) documents and updating the qualifications database with resumes and project lists, including formatting documents for presentations and marketing materials. Provide ad hoc administrative support to business operations staff and assist with office events and initiatives as needed. What you will need: Bachelor's degree and 3+ years of administrative experience (AEC or professional services industry experience is a plus) or equivalent combination of education and related work experience. Proficiency in Microsoft Office Suite and Bluebeam; knowledge of Adobe InDesign is a plus. Ability to multi-task; work well under pressure and effectively meet deadlines. Strong organizational skills and attention to detail. Strong proofreading and data entry skills. Good communication and interpersonal skills and ability to work well with different personalities. Demonstrated initiative, discretion and personal judgement. Additional Information: Work Environment: In-office with some remote work as approved. Schedule: At least 40 hours Monday - Friday - flexible work schedule (based on business needs). Code Red Consultants offers an excellent compensation package including a competitive salary, profit sharing plan, discretionary quarterly bonuses, retirement benefits, health/dental insurance, casual work environment, and flexible work schedule. Code Red Consultants is an equal opportunity employer.

Created: 2024-11-05