Audit/Finance Coordinator

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for an Internal Control Services Coordinator (Working Title: Audit/Finance Coordinator). The mission of the Internal Controls function is to enhance and protect organizational values by providing risk-based and objective assurance, advice, and insight. Internal Controls methodology is to bring a systematic, disciplined approach to evaluate and improve the effectiveness of governance, risk management, and control processes. All department professionals are expected to adhere to college and departmental standards of behavior and ethical conduct; and to understand and respect the confidentiality requirements that extend to all work performed by the Internal Controls and Management Analysis functions. Job Description: Reporting to the Executive Director of Internal Controls and Management Analysis, this professional will be integral in completing portions of internal audit projects by researching best practices, conducting various audit tests under the supervision of department management, summarizing findings and recommendations. The coordinator also drafts communications with internal clients and senior management and performs various administrative functions. The role is dynamic in support of the annual internal audit plan projects which are revised periodically. Responsibilities & Essential Functions: Perform research on statutes, regulations, policies, procedures, and best practices that impact planned internal audit engagements; summarize research results and present findings to department management. Also, apply research findings to applicable operations of the college. Perform internal audit compliance testing under the supervision of department management team. Implement technology to support internal audit testing and reporting. Periodically contact representatives from other functional areas to follow-up on outstanding internal audit requests, obtain revised timeline and update audit plan timetable. Draft the functional summary section of Internal Controls reports, meeting materials and communications, including meeting notes and follow-up points. Manage record retention inventory and disposal in compliance with FIT polices. Maintain the Internal Controls website with updates, tools, and resources. Under the direction of Internal Controls management, update Audit Committee materials. Also, research best practices for communications to the Audit Committee. Update and maintain the various Internal Controls databases, which include, but are not limited to: Internal Audit Reports, engagement working papers, risk assessment documents, training materials, project deliverables. Provide status reporting for assigned projects against agreed upon deliverables and update timeline for each project's completion. Identify training webinars to develop new skills or sharpen current skills needed to assist the Internal Controls team to fulfil their mission. Coordinate and schedule meetings in support of various internal control projects and maintain the Executive Director's calendar. Also, draft agenda for meetings based on agreed upon meeting objectives. Review and manage department budget against targeting spending. Track team Continuous Practice Education (CPE) training against various professional license requirements and maintain membership in various professional organizations. Proofreading, and formatting various reports, documentation memos, communications, and presentations. Assist in performance of special projects, as required. Other tasks as needed to support the Internal Controls team and its mission. The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position. Requirements: Minimum Qualifications: Bachelor's degree required in accounting, business, finance, technology or related field; Masters degree preferred. Two (2) years of accounting, auditing, quality control or risk management experience required. 5-7 years in progressively responsible coordinator or managerial position required. Knowledge, Skills, & Abilities: Excellent written and interpersonal skills, with the ability to exercise tact, diplomacy, discretion, professionalism in higher-level communications. Excellent planning, organization skills, and the ability to set priorities that accurately reflect the importance of job responsibilities and each assigned project. Ability to work both independently and collaborate in teams to achieve project objectives and deadlines. Strong project management skills, ability to identify key project deliverables and draft format for these deliverables. Also, prepare status reporting against these deliverables identifying possible obstacles and suggestions to resolve obstacles. Ability to interact with other college functional areas and build strong working relationships. Ability to successfully manage multiple projects concurrently and react appropriately to changing priorities. Develop an understanding of college policies and procedures (and apply such to departmental practices) and provide critical review for team members as needed. Ability to learn and master new skills and software applications as required, to support a dynamic and evolving departmental support function. Excellent knowledge of Microsoft Office product suite and Google products used by the college. Demonstrated attention to detail in all activities and ability to self-monitor work for quality control. Additional Information: Please note all offers of employment are contingent upon successful completion of the background check process. Salary Salary: $72,324.38 - $77,502.23 per year; commensurate with experience and qualifications. Hiring Salary: $72,324.38 per year with step increments per Salary Schedule 93C, after one year of service and annually thereafter. Work Schedule Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department. Benefits The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures. Retirement Plans Health Care Plan and Dental Plan Employee Assistance Program Flexible Spending Account Commuter Benefit Plan FIT Tuition Exemption Program Paid Time Off (Vacation, Personal, Sick and Holidays) 4-day Summer Workweek Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program For a full list of FIT benefits, visit our benefits webpage. Pay Equity by State Employers Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) or via email at . Visa Sponsorship This position is not eligible for visa sponsorship by the Fashion Institute of Technology. Equal Employment Opportunity (EEO) Statement FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, . Americans with Disabilities Act (ADA) Requirements This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus primarily in an office environment or residence hall. The physical requirement for this position will require occasional sitting, constant standing, occasional bending, frequent walking, and occasional lifting 10 lbs. or less. Application Instructions: In order to considered for this position, please submit the following documents online: Resume Cover letter Unofficial transcript A list of three references with telephone numbers and email addresses Returning Applicants - Login to your FITNYC Careers Account to check your submitted application material. Please note that due to the anticipated volume of applications, we are unable to contact each applicant about his or her application status. For more information about us, please visit FIT's website at:

Created: 2024-11-05