Finance Coordinator

This job was posted by : For more information, please see: Energy Policy Institute at Chicago (EPIC) About the Department The University of Chicago Institute for Climate and Energy (CEI) is a groundbreaking effort uniting faculty from across the university to advance society/'s understanding of our energy and climate future. The Institute combines faculty insights in energy markets and policy, climate systems engineering, and energy technology to produce world-changing ideas while also investing in the next generation of energy and climate thinkers, leaders, and innovators through novel educational programs. Job Summary Under the direction of the Director of Finance and Operations, the Finance Coordinator will perform a variety of administrative and operational duties to support the Climate Energy Institute (CEI) financial activities on a daily basis. The role performs routine assignments related to accounts payable/receivable transactions. Assists in paying vendor invoices and receives and posts customer payments on a timely basis. Ensures that transaction verification procedures are followed with a limited degree of supervision. This position will serve as a liaison to the University community regarding procurement/purchasing, payments, and financial operations. This individual will work independently and facilitate solutions to resolve the most complex issues and ensure high-quality financial operations. Responsibilities Supports full accounts payable (A/P) cycle and payment operations including all aspects of vendor payments. Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance. Processes invoices, reimbursement requests, transfers of funding for internal partners, and non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities. Conducts a thorough review of transactions across all payment types (ACH, wire transfers, checks, and cards). Maintains monthly, quarterly and annual A/P and other non-PO payment closing in accordance with university policies. Prepares various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required. Maintains vendor contact and supplier set-up in the University systems, and resolves issues as arises with non-payment of financial transactions. Coordinates with Director on the back-office audit function for staff GEMS expenses. Submits system requests for Concur access and GEMS card applications. Prepares aging corporate credit card reports and the key person to communicate with card holders to ensure that transactions are reconciled at regular intervals and resolve delinquency to meet Shared Services policies. Works with Director to develop data analytics for major spend categories in expense management landscape like airlines, hotel, event, and catering etc. Supports Director with cash receipt management. Maintains unit-wide costing allocation spreadsheet for each fiscal year; coordinates updates with BFI finance team; enters changes into Workday. Performs a variety of accounts receivable/payable related activities using existing procedures to solve routine or standard problems. Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others. Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to a sociates with less experience. Reviews invoice payment reports and conducts appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through --- Certifications: --- Preferred Qualifications Education: Associate degree in accounting, finance, business administration, or a related field. Bachelor/'s degree in accounting, finance, business administration, or a related field. Preferred Competencies Self-starter with a high level of attention to detail. Good interpersonal communication and client service skills, both verbal and written. Good planning and organizational skills to balance and prioritize multiple projects simultaneously and meet tight deadlines. Knowledge of University procurement and finance systems, and University procurement policy. Excellent organizational skills. Superior degree of prof

Created: 2024-11-05