Senior Risk Management & Safety Analyst

Salary : $126,773.88 - $161,991.24 Annually Location : West Hollywood, CA Job Type: Full-time Regular Status Job Number: Department: Administrative Services Division: ASD - City Clerk Opening Date: 10/22/2024 Closing Date: 11/19/2024 5:00 PM Pacific FLSA: Exempt Bargaining Unit: WEHOME JOB SUMMARY The City of West Hollywood is seeking a proactive and experienced Senior Risk Management and Safety Analyst to help us enhance our risk management and safety programs. As the Senior Risk Management and Safety Analyst, you will play a vital role in the administration of the City's risk management and safety initiatives, overseeing a variety of projects, including: Oversee the City's Safety Committee and frequently coordinate with external partners, such as CJPIA (California Joint Powers Insurance Authority), claims adjusters, and ADA consultants. Develop and lead training sessions on new safety-related policies. Facilitate focus groups for the Disability and Older Adults Advisory Boards. Proctor training assignments through CJPIA and ensure staff compliance with safety goals. Conduct periodic safety checks and assessments, ensuring adherence to safety regulations, including Cal/OSHA compliance. Evaluate potential risk exposures and assist in planning, organizing, and implementing city-wide safety programs. Participate in quarterly meetings with staff to monitor progress towards safety goals and address any emerging safety concerns. Manage the DMV Pull Notice Program. Ideal Candidate: This position requires a strong understanding of local government risk management practices and the ability to build relationships across departments. The ideal candidate will possess: Experience in local government risk management and safety programs. ARM (Associate in Risk Management) designation preferred. Strong analytical and problem-solving skills. Excellent relationship-building abilities and a deep understanding of organizational culture. Ability to communicate effectively across various levels of the organization. Experience in loss prevention, accident prevention, workers' compensation, and insurance evaluation. Job Flyer: to: City Clerk EXAMPLES OF DUTIES JOB SUMMARY Performs a variety of professional and administrative functions related to the administration of the City's risk management and safety program, including: safety; ergonomics; workers' compensation; liability; property; loss prevention; accident prevention; insurance; evaluating potential risk exposures; and assist with planning, organizing, and implementing a variety of City-wide safety and loss control programs in compliance with Cal/OSHA. ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.) Oversees and coordinates the City's self-insured liability program by working with Third Party Administrators to review, monitor and negotiate settlement of all claims and dispositions. Coordinates, evaluates, recommends and/or administers risk management, loss prevention and safety techniques and programs. Develops, implements and oversees a comprehensive safety program (meeting Cal/OSHA requirements) and makes recommendations for accident prevention; conducts and/or arranges safety trainings; prepares written policies and procedures for compliance with State and Federal safety regulations; and leads the activities of the City's Safety Committee consisting of members from various City Departments. Conducts safety inspections and prepare reports of findings and recommendations for remediation; ensures proper follow-up regarding recommendations; and serves as a resource to Departments for loss prevention and loss control techniques. Oversees the City's ergonomic program, assists in the evaluation and analysis of workstations and modifications, coordinates the purchase of equipment and maintains inventory. Coordinates with Human Resources on the oversight of the City's workers' compensation claims management program; processes claims submitted, monitors claims, and works with the City's third-party administrator to achieve resolution. Coordinates with Human Resources on the oversight of the California Department of Motor Vehicle Pull Notice Program, including notification of new and terminated employees. Reviews terms and conditions and prepares documentation for commercial insurance coverage, including procedures and processes for making insurance claims and administration of self-insurance plans. Makes budgetary recommendations involving insurance costs, self-insurance charges and liability claim costs. Reviews reports related to traffic collisions and pursues restitution or subrogation. May report to the City's management team on risk management/safety program work plans and objectives. Prepares complex, routine and non-routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports and staff reports; relays and interprets administrative decisions, policies and instructions. Develops and coordinates special projects as assigned. IMPORTANT JOB FUNCTIONS: Interacts with a variety of high level individuals, both internally and within the community, to provide information, disseminate departmental information and assist in resolving administrative issues. Serves as a liaison and/or member of various committees and collaborates, persuades, presents reports to and negotiates with others outside own work area to coordinate efforts and maintain cooperative and efficient relations. Coordinates issuance of insurance certificates and appropriate endorsements requested by outside entities or individuals. Deals with sensitive and/or confidential matters. Responds to questions and inquiries from the public and other City Departments. Coordinates and schedules meetings. May serve as backup for other positions within the department. Performs other related duties as assigned. MATERIAL AND EQUIPMENT USED: General Office Equipment Computer MINIMUM QUALIFICATIONS REQUIRED Education and Experience: Bachelor's degree from an accredited four-year college or university in a related field; and, Four (4) to Five (5) years of progressively responsible experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Licenses and Certifications: Associate in Risk Management (ARM) designation (required or ability to obtain within 12 months of hire) Valid California Driver's License KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles, practices and techniques of a comprehensive municipal risk management program. Public agency liability and claims administration and asset protection. California rules, regulations and codes related to safe workplaces and working conditions, to include the California Occupational Safety and Health Act. Documentation, terms and conditions of commercial insurance coverage, including procedures and practices of multi insurance claims handling and administration of self-insurance plans. Policies, procedures, practices, and methods related to workers' compensation and liability claim processing and administration. Project and program development and management. Principles, procedures and techniques of budget preparation and administration. Principles and methods of research, analysis and reporting. Applicable Federal, State and local laws and regulations. Principles of leadership and management. Effective customer service techniques. Basic accounting procedures, policies, and principles. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Skill in: Organizing and prioritizing multiple tasks Preparing clear and concise reports, correspondence, and other written materials. Preparing and delivering presentations. Using tact, discretion, initiative and independent judgment within established guidelines. Analyzing and resolving technical data, situations and problems. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Communicating orally and in writing with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner. Abilities: Ability to plan, organize and develop risk management, safety and loss prevention programs. Ability to interpret and apply laws, regulations, policies, and procedures related to workers' compensation and safety issues. Ability to identify confidential material and information, maintain confidentiality of same, and handle confidential matters with discretion. Ability to gain cooperation through discussion and persuasion. Ability to communicate in English both orally and in writing at the appropriate level. Ability to perform mathematical calculation at the appropriate level. Ability to establish and maintain effective working relationships with others. Ability to deal with complex problems involving several variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; speak and hear; and push, pull and/or lift up to 10 pounds occasionally. Working Conditions: Work is primarily performed indoors in a busy office environment with a consistent need to meet strict deadlines. Work includes visiting City facilities and other work-related locations including outdoor or field sites, and attending off-site meetings and hearings. May be required to work evenings and/or weekends. This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. Retirement The City participates in the California Public Employees' Retirement Systems (CalPERS). The retirement formula will be based on appointment date and membership status with CalPERS, e.g. 2% @ 62 for New Members (average of three highest years) or 2.7% @ 55 for Classic Members (single highest year) with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency. New Member employees are responsible for paying the employee contribution of one-half of the total normal cost of the plan (%), as defined by CalPERS, through a payroll deduction. Classic Members are responsible for paying the employee contribution of 8% through a payroll deduction. The City does not participate in Social Security. $150.00 per month 457 deferred compensation contribution paid by the City (employer contribution). Employee can also make employee contributions toward the same plan. Annual limited is dictated by the IRS. $100.00 per month Retiree Health Savings (RHS) account contribution paid by the City (employer contribution). Health Benefits The City covers the full health insurance premiums for medical, dental, and vision insurance for the employee and eligible dependents, including children under the age of 26 (effective the 1st of the month following hire date). Leaves Vacation Leave: 80 hours - less than one year of service; 120 hours - 2nd through 5th years of service; 140 hours - 6th through 9th years of service; 160 hours - after 10 years of service. Sick Leave: 96 hours per year. Personal Leave: 36 hours per year (prorated by quarter). 11 City paid holidays. 5/40, 9/80 & 4/10 work schedule (depends on department/division's operational needs) Other Benefits Technology stipend ($75.00 per month) for telework-eligible positions. Annual MTA pass issued to all WEHOME employees. Life insurance equal to 1.5 times your annual salary, plus $20,000, to a maximum of $120,000 (effective the 1st of the month following hire date). Disability Insurance: 66 2/3% of salary to cap of $3,077 per week, after a 29-day waiting period for short-term disability. Optional Benefits: AFLAC, Supplemental Life Insurance, Pre-Paid Legal Services, Flexible Benefit Plan (FSA) for medical reimbursement and dependent care assistance and cash out of accrued Vacation and Administrative Leaves (if applicable). Tuition reimbursement at 100% of the fee schedule for the University of California (UC Tuition Resident fee) for job-related courses pre-approved by the Department Director (up to $14,436 for Fiscal Year ) and Required Textbook reimbursement (up to $2,500 for Fiscal Year ). 01 The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. The hiring department will review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in your application not being considered. Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of West Hollywood. By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, and written, skill assessment, and oral examinations. Select "Yes" to reflect that you have read and understand this statement. Yes No 02 What is your highest level of education completed? High School Diploma or GED Some College Coursework Associate Degree Bachelors Degree Masters Degree Juris Doctor (JD) Doctorate (PhD) Not Applicable 03 Do you have a valid California driver's license? Yes No 04 How many years of professional experience in Risk Management do you have? None Less than 2 years More than 2 but less than 4 years More than 4 but less than 6 years More than 6 but less than 8 years More than 8 years 05 Do you hold an Associate in Risk Management (ARM) designation? Yes No 06 Describe your knowledge and experience in implementing and overseeing employee safety programs. If you have no such experience, enter N/A 07 Describe your knowledge and experience in Municipal Risk Management. If you have no such experience, enter N/A 08 Describe your experience working with Third Party Administrators for Liability Claims and Workers' Compensation Claims. If you have no such experience, enter N/A Required Question

Created: 2024-11-05