Facilities Coordinator

An exciting opportunity for Facilities Coordinator to join the Corporate Real Estate & Services (CRES) team. Do you have experience of working within a CRES services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you! This position will be based a t Parexel's Harrow Unit (located in Northwick Park hospital). Key Accountabilities : Responsible for maintaining the day-to-day CRES operations Monitors the health & safety and cleanliness of interior and exterior areas. Ensures routine maintenance, inspections and repairs are completed as scheduled and as needed. Partners with Procurement on supplier relationships and payment of invoices. Assisting in the developing and maintaining business continuity plans, and health and safety plans. Maintains site compliance for all inspections/audits, regulatory or client or statutory authorities. Implements and enforces CRES policy and procedures. Work closely with business partners to provide solutions to business needs and implement them Assist with space planning and/or move management Manage and co-ordinating third-party vendors To coordinate the booking of all meeting rooms and shared facilities. To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments. To effectively procure and manage the use of office supplies and stationery. Oversee general facilities maintenance and preventative maintenance Knowledge, Skills and Experience: A wealth of experience working within CRES services environment or a similar environment Experience in Environmental, Health and Safety regulations and have a good understanding of the different legislations in place Understand & knowledge of technical systems, e.g., A/V, Security, Sound Masking, Lighting Controls, etc. Experience in the use of hand tools for minor repairs Must be service oriented with a client focused approach to work, ability to problem-solving and be solutions focused Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail Ability to work in cross-functional areas Excellent interpersonal, verbal and written communication skills Well organised, self-motivated, able to work on own initiative together with a hand on approach Ability to work under pressure Team player and builder A flexible attitude with respect to work assignments and new learning Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail A flexible attitude with respect to work assignments and new learning Computer literate (MS Office) Education: Sound professional level experience or a Degree in Business or Engineering would be advantageous Language Fluent in English both written and spoken

Created: 2024-11-05