Office Administrator

Description Office Administrator Location: Onsite, Birmingham, MI Employment Type: Full-Time Compensation: $17.00 -$24.00 per hour (Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience. Benefits Offered: Vision, Medical, Life, Dental, 401K Summary OneStream is looking for an Office Administrator to join the Facilities team. The Office Administrator is value-driven and focused on delivering an amazing experience for our employees and guests. The Office Administrator is responsible for supporting office operations for multiple offices in a fast-paced environment with the highest standards of excellence. The role will be the face of the office and must have great communication skills and expert customer service skills, with the flexibility to multitask and work on varying-sized projects. This role is critical in promoting OneStream culture and creates and elevates programs, and amenities that make the office a great work experience and a world-class workspace. Primary Duties and Responsibilities Support general office operations and maintenance within multiple OneStream offices. Support all aspects of the office and building, including building security (letting people in and out, key fob assignments, inventory, access control, intrusion alarm, security camera administration, and weekly compliance reporting.), new staff location assignments, hoteling software, parking arrangements, furniture assets in partnership with Office Manager and Facilities Coordinator, storage facility, support Office Manager and Facilities Coordinator with building management. Manage all incoming communications, scanning/pick up/sorting/delivery/tracking of incoming and outgoing mail/packages. Procurement and management of office snacks, beverages, kitchen, janitorial, equipment & office supplies, and stock as needed. Coordinate and host onsite meetings, company/ engagement events, and training class attendees, including meeting room setup/take down, meals, and offsite meetings as required in partnership with the Office Manager. Manage office calendars, workspaces, and conference room bookings in partnership with the Office Manager. Timely submission of work request tickets through ServiceNow and follow-up through work completion in partnership with the Office Manager. Support Office Manager with ad hoc projects such as overseeing office moves and openings, supporting new offices, internal software application administration (SharePoint, ServiceNow, visitor registration, 360 Updates), and managing workplace-related partnerships. Support and uphold Facility Policies (e.g., visitor policy, compliance, safety guidelines, and local municipality requirements). Support the office budgets. Implement cost reductions for all offices in partnership with the Office Manager and Workplace Experience Manager. Timely completion of building access requests, offboarding tickets, monthly checklists, etc. in partnership with the Office Manager and Facilities Coordinator. Support creation and distribution of office communications (internal emails, newsletters, event invites, etc.). Support and execute the COVID office process, adhering to all local conditions, and the ongoing application of COVID measures in partnership with the Facilities Manager. Support and promote our sustainability and green initiatives. Open availability for emergencies, answering alarm notifications, etc. Manage and support miscellaneous ad hoc duties and requirements as needed. Required Education and Experience 2+ proven years of experience in an Office Receptionist or Manager capacity, or equivalent. Experience interacting and coordinating with external vendors, senior executives, and other company stakeholders. Possess a great sense of ownership and ability to make independent decisions. Possess excellent listening and communication skills. Have outstanding organization and time management skills. Able to make critical decisions under time constraints with a full workload. Flexibility to adapt to changing business situations, comfortable working in a high-growth, fast-paced environment. Creative, organized, and detail-oriented. Able to lift up to 50 pounds. Proficient in Microsoft Office Suite/Microsoft 365 Microsoft Office (Outlook, Word, PowerPoint); specifically, with Excel, SharePoint, and Teams. Preferred Education and Experience College Degree. Knowledge, Skills, and Abilities Strong sense of customer service and hospitality. A team player with excellent interpersonal and communication skills. Attention to detail and accuracy. Strong organizational and planning skills. Flexibility to interchangeably tackle both independent and team-oriented projects. Ability to remain calm and organized in high-stress situations. Comfortable communicating with all levels of management. Who We Are OneStream is how today's Finance teams can go beyond just reporting on the past and Take Finance Further by steering the business to the future. It's the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution.Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit Why Join The OneStream Team Transparency around corporate structure, salary, and benefits Core value of customer success Variety of project work (not industry specific) Strong culture and camaraderie Multiple training opportunities Benefits At OneStream OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are: Excellent Medical Plan Dental & Vision Insurance Life Insurance Short- & Long-Term Disability Vacation Time Paid Holidays Professional Development Retirement Plan All candidates must be legally authorized to work for any company in the country where this position is located without sponsorship. OneStream is an Equal Opportunity Employer #LI-KB1 #LI-Onsite Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2024-11-05