HUMAN RESOURCES OFFICER

Org. Setting and Reporting This position is located in the Executive Office of the Departments of Political and Peacebuilding Affairs and Peace Operations (DPPA-DPO).The Human Resources Officer reports to the Senior Human Resources Officer.The Executive Office is part of the Office for Coordination and Shared Services (OCSS) and provides support to the Department of Political and Peacebuilding Affairs, Department of Peace Operations, Office of Counter-Terrorism (OCT), and a number of Special Political Missions.The Department of Peace Operations (DPO) serves as a center of excellence for peace operations, responsible for preventing, responding to and managing conflict and sustaining peace in countries where peace operations under its purview are deployed, and provides support to other entities on peace and security issues.The Department of Political and Peacebuilding Affairs (DPPA) focuses primarily on five action areas in international peace and security, ensuring sound analysis and early warning, preventing conflict and engaging in peacemaking, managing political crises and violent conflicts, sustaining peace, and enhancing partnerships. The Department's mandate is to prevent and resolve conflict through inclusive political solutions. Responsibilities Within limits of delegated authority, the Human Resources Officer will be responsible for the following duties:GENERAL: •Develops and implements new human resources policies, practices and procedures to meet the evolving needs of DPPA-DPO. •Monitors and ensures the implementation of human resources policies, practices and procedures.•Keeps abreast of developments in various areas of human resources. •Prepares reports and participates and/or leads special human resources project.RECRUITMENT AND PLACEMENT: •Oversees secondment recruitment campaigns at the Departmental level and manages recruitment campaigns for senior level positions.•Monitors and prepares complex HR analytics at the Departmental level on all aspects of the secondment programme. •Oversees and supports the recruitment and onboarding of active-duty seconded personnel. •Develops processes and procedures for all matters related to the recruitment and administration of active-duty seconded officers. •Responsible for providing policy advice including those related to the application of the exceptional measures applicable to seconded active-duty personnel. •Oversees the HR sub-delegation of authority related to recruitment and appointment extension for seconded personnel. •Projects and monitors vacant posts of DPPA-DPO client offices, and ensures adherence to policies and procedures in filling these posts. Consults Directors, and Service and Section chiefs with regard to staffing requirements, advises them on appropriate procedures and ensures implementation of decisions through close liaison with Office of Human Resources (OHR), Department of Operational Support (DOS) and otherrelevant offices.•Recommends guidelines on promotion and placement of staff.•Oversees preparation of vacancy announcements.•Reviews recommendation on the selection of candidate by client offices.•Prepares job offers for successful candidates. •Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures. •Engages with Member States to address compliance with United Nations rules and regulations and coordinates with OHR and OLA the implementation of exceptional measures approved by General Assembly resolution 68/252. •Conducts outreach activities as needed.ADMINISTRATION OF ENTITLEMENTS: •Advises the Senior Human Resources Officer on the development, modification and implementation of United Nations policies and practices on entitlements. •Reviews and recommends level of remuneration for staff. •Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.•Represents the office in joint bodies and working groups relating to salaries and other conditions of service.STAFF DEVELOPMENT AND CAREER SUPPORT: •Provides advice on mobility and career development to staff at all levels in all categories. •Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).OTHER DUTIES: •Organises, gathers and maintains statistics and prepares reports related to staffing and other personnel matters as required. •Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements. •Monitors, advises and acts on disciplinary matters in accordance with established policies and procedures. Mediates conflict, grievance and harassment cases. •Supervises and monitors the work of the junior human resources officers and assistants in undertaking the full range of human resource management activities.•Supervises and reviews the work of the HR Partners/Assistants assigned to area of responsibility.•Provides training to HR Partners/Assistants as required.Takes appropriate action when shortcomings are encountered and reviews distribution of work, if and when necessary. •Represents the management in classification appeal cases. •Reviews classification analysis of jobs in Professional and General Service and related categories. •Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review. •Conducts research in preparing policy papers, position papers and briefing notes on issues related to examinations and tests. •Performs other duties as required. Competencies •PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.•COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.•PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific Qualification Not available. Work Experience A minimum of seven years of progressively responsible experience in human resources management, administration, or related area is required.A minimum of three years of recent relevant experience in the United Nations or a comparable international organization is required.Experience in monitoring and approving staff recruitment and selection processes and decisions, including offer management in Inspira or a similar tool over the last two years is required.Experience in overseeing and approving HR benefits and entitlements in the role of an HR expert over the last two years, preferably in an international organization, is required.Experience using HR Resource Planning systems such as Umoja in the role of an HR expert for complex HR analytics is required.Experience in overseeing recruitment of military and police personnel is desirable.Experience in engaging with relevant stakeholders such as government representatives on HR issues, including on secondment of military and police personnel, is desirable.Experience in coaching and informal conflict resolution is desirable. Languages English and French are the working languages of the UN Secretariat. For the position advertised, fluency in both oral and written English is required. Knowledge of another UN official language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This post is financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.Applicants who have reached the mandatory age of separation are not eligible to apply for job openings.The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the this position, applicants from troop and police contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded position taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287. For the latest list of troop- and police-contributing countries, visit the following website: United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.This condition of service applies to all position specific job openings and does not apply to temporary positions.Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Created: 2024-11-05