Deputy Director of Finance

Salary : $140,964.00 - $168,156.00 Annually Location : Pico Rivera, CA Job Type: At-Will Job Number: Fin Deputy Director Department: Administrative Services Opening Date: 09/12/2024 Description DEPUTY DIRECTOR OF FINANCE Full-Time / At-Will Open / Competitive Open Until Filled The City of Pico Rivera's vision and values are to safeguard the public's trust through open and transparent business practices that consistently maintain our credibility of strong ethical stewardship of all resources. We strive to provide responsive and consistent customer service to the community and our employees, whom we trust to always own the problem and solution of all our business challenges. We recognize that we must engage our workforce in productive and respectful dialogue as our success internally hinges on the dynamic and interdependent partnerships within, thus improving our chances of external success. The goal is to positively impact our community by optimizing and engaging our workforce to improve the human experience and quality of life in the City of Pico Rivera. The City is committed to forging a model of 21st century government to better serve the community and its employees. The Department The mission of the Finance Department is to manage the financial affairs and business services of the City of Pico Rivera and to maintain the associated automated record-keeping systems. The Finance Department is tasked with the safekeeping and investing of monies; managing the budget and financial reporting; managing the City's financial records; processing the payroll of employees and general payment of its obligations; overseeing all accounting transactions, water billing, and accounts receivable; and is responsible for the acquisition or contracting for supplies, services, and equipment. The Department adheres to a management philosophy of "continuous improvement" constantly analyzing and redesigning the business processes and procedures to adapt to the changing needs of those served, from within the City organization to the residents and businesses of Pico Rivera. The Position The Deputy Director of Finance is responsible for supervising and coordinating activities and functions, and planning and executing plans for the Finance Department. This position oversees budgeting, purchasing, Information Technology, financial and accounting services that include general accounting, accounts payable, water billing, payroll, auditing, business licenses, issuing invoices and statements for alarm permits/fines, franchise tax, Transient Occupancy Tax, and other miscellaneous accounts receivable billing at the discretion of the Finance Director. The ideal candidate will be a team-oriented and collaborative professional committed to transparency & workability within the Finance Department. The candidate must possess the highest level of integrity and ethics; provide outstanding customer service and performance management. This individual must be hands-on, detail-oriented and possess an understanding of public finance on both a micro and macro level; inspire teamwork, promote a positive and productive work environment and have a can-do attitude. The position also develops, plans, and implements department goals and objectives in conjunction with the Department Head, recommends and administers approved policies and procedures, and provides professional and technical advice and assistance on matters related to department functions. Additionally, this position assists in overseeing and directing department office operations, maintaining appropriate records and files, coordinating workflow, and preparing staff reports, agenda items, presentations, memorandums, letters and other forms of correspondence. Supervision received and exercised This position receives general administrative direction from the Finance Director. Supervises the day-to-day functions of the Finance Department. They also exercise direct supervision over staff. Serves as the Director in the absence of the Department Head. City Hall is open Monday through Thursday, 7:00 AM to 5:30 PM. Employees work a 4/10 schedule from 7:00 AM to 5:30 PM. This position could also be required to work non-traditional hours including nights, early mornings, weekends, and holidays based on the needs of the department. Essential Duties The ideal candidate will have the ability to perform the following essential functions: Assist the Finance Director in managing and directing department staff, operations, and service levels. These could include management responsibility for all programs and activities, including budget preparation and monitoring, purchasing, information services, accounting, treasury and payroll. Develop, present, and administer the City and agency's annual budgets, including forecasting funds needed for staffing, equipment, materials, and supplies; record expenditures and implement budgetary adjustments as appropriate and necessary. Administer the Capital Improvement program budget. Update and maintain the City's long-term financial plan including forecasts, assumptions, trend analysis, reserve analysis, policies & procedures, and financial analysis for the City. Review purchase requisitions, purchase orders and contracts to ensure compliance with applicable laws, policies, and procedures; and to ensure that all procurement requirements are fulfilled. Provide City staff with guidance and assistance regarding purchasing procedures and requirements. Oversee the preparation and maintenance of accounting, financial, and automated records systems, including Enterprise Resource Planning (ERP) for accounts payable, accounts receivable, payroll, purchasing, general ledger, Treasury, business licensing, and water billing. Plan, organize, direct, and coordinate the activities of the Information Technology Division; provide leadership, direction, and guidance for development and operational activities to achieve the division's long- and short-range goals and objectives. Work collaboratively with other City departments to ensure consistent and comprehensive Information Technology services for the City. Provide direction for maintaining and repairing of hardware; oversee Information Technology maintenance technology and repair contracts; and assist with overseeing the City's community emergency notification system (Emergency Operations Center). Contribute to the development of department goals and objectives and perform the follow-through necessary to attain them. Assist in the development of policies and procedures. Recommend modifications to existing policies and the establishment of new policies to the Director. Analyze and recommend strategies to improve the effectiveness of operations by conducting a variety of organizational studies and operational objectives. Monitor and administer proper financial controls and fiscal policies to ensure compliance with administrative and legal restrictions. Prepare and manage the development of complex financial and management reports, including presentations to the City Manager, City Council, and community. Make verbal and written presentations to the City Council, commissions, departments and professional associations. At the request of the Director, manages and administers large and complex projects by coordinating with financial institutions, consultants, contractors, vendors, companies, financial experts, outside agencies, and other City departments. Assist in preparing the Annual Comprehensive Financial Report (ACFR). Perform special projects on behalf of the Director. Assist in selecting, training, motivating, and evaluating personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures, as needed. Participate in and attend a variety of professional group meetings, committees, and task forces to represent the City and advise City representatives on important trends, legislation and related developments. Perform other duties as required. Qualifications Knowledge of: Principles and practices of program budget development; budget and financial analysis; methods and techniques of governmental budgeting and accounting(operating and capital); computer software and hardware system operations and program applications; principles and practices of procurement management; State and Federal laws and regulations and local codes and ordinances affecting municipal financial administration; procurement; principles; practices, procedures, standards; GAAP and GASB accounting standards, pronouncements, and best practices; principles and practices of public administration; principles and practices of organization, management and supervision of personnel. Skills: Use of a personal computer/laptop; perform mathematical computations. Ability to: Understand, interpret, and explain intergovernmental laws, regulations, codes, ordinances, and standards applying to the City and department operations and procurement; project and evaluate the City's total budgetary revenues and expenditures; advise City Council, management and staff in resolving budgetary, accounting, financial administration issues and problems; evaluate and implement improvements in department operations; prepare and analyze financial statements and periodic payroll, tax, budgetary, and audit reports; analyze problems, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of both goals; communicate clearly and concisely, both orally and in writing. Education: Bachelor's Degree from an accredited college or university with major coursework in accounting, finance, business administration, public administration, or a related field. Master's Degree in Public Administration and/or current Certified Public Accountant (CPA) certificate is desired. Experience: A minimum of eight (8) years of related experience; including; four (4) years of supervisory experience. Two (2) years of budget/policy experience; two (2) years of municipal accounting experience and four (4) years of public contact experience. Specific experience with budgeting, purchasing, Information Technology, general accounting, debt issuance, contract management, payroll and project management is required. Desired experience preparing and monitoring budgets, preparing and reviewing purchase orders, overseeing Information Technology implementation and development, preparing ACFR/single audits and preparing fiscal year-end close, familiarity with public sector accounts payable, accounts receivable, payroll, and purchasing/contracts. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline. Proof of education such as but not limited to, high school diploma/GED certificate, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply. Failure to provide all required documents will result in elimination from the selection process. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click for Foreign Education Credentialing instructions. Physical Requirements: Ability to operate a variety of automated office machines, including a calculator, copier, personal computer and applicable software programs; coordinate eyes, hands, feet and limbs in performing slightly skilled movements, such as data entry; exert light physical effort in sedentary to light work, typically involving lifting, carrying, pushing and pulling, sitting, and/or walking; maneuver and steer equipment and machinery requiring simple, but continuous adjustments, such as the operation of an automobile. Supervisorial Responsibilities: Ability to assign, review, plan, and coordinate the work of other employees; provide instruction and guidance to staff; approve the transfer, promotion, salary increase, discipline or discharge of staff; assess the work of employees and write performance appraisals; promote staff development and motivation; oversee a program for orientation and training of all department employees; analyze problems that arise in the areas under supervision and recommend solutions. Establish and maintain effective and positive working relationships with those contacted in the course of work. Mathematical Ability: Ability to interpret descriptive economic, financial and statistical reports. Judgment and Situational Reasoning Ability: Ability to develop, implement and maintain sound budget, procurement, and Information Technology, accounting and financial reporting systems and procedures; ability to assess and evaluate data processing needs and evaluate computer hardware and software; ability to exercise independent judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs; ability to develop new policies and modify existing policies, strategies and/or methods to meet unusual conditions within the context of existing management principles; ability to analyze and categorize data and information in order to define consequences and to consider and select alternatives; ability to decide the time, place and sequence of operations within a system or organizational framework, as well as the ability to oversee their execution. Language Ability and Interpersonal Communication: Ability to utilize a variety of advisory data and information, such as financial statements, budgets, purchase requisition, technical operating manuals, procedures, guidelines, ordinances, and accounting methods; advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations; communicate effectively with coworkers, vendors, elected and appointed officials, and the general public, both verbally and in writing; effectively make public presentations; management and direct a group of workers, including the ability to provide counseling and mediation; ability to persuade, convince and train others. Licenses and Certifications A valid Class C California Driver's License or ability to obtain a Class C California Driver's License within 10 days of hire, and a safe driving record throughout the course of employment. City employees are registered with the Department of Motor Vehicles, Employee Pull Notice Program. Proof of car insurance (to be eligible for auto allowance). Veteran's credit will amount to 10 points to be added to the interview score. Proof of honorable discharge must be submitted with the application materials in order to be eligible for veteran's credit. Veterans who wish to utilize this credit must have served on a full-time basis (not reserve or auxiliary) in the armed forces for a minimum of six months (180 days). TESTING : Candidates who pass all qualifying phases (minimum qualification review, written and/or oral examination) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process. Please note that the time frame for the recruitment timeline will vary. We will keep our applicants posted as we progress in the recruitment process. FINAL FILING DATE: Recruitment will remain open until a sufficient number of applications have been received and may close without prior notice. Applicants will be selected on a first-come, first-served basis. As employment applications are received, they will be immediately reviewed. SELECTION PROCESS: It is your responsibility to ensure that all information provided is correct and complete on the application and/or supplemental responses. Incomplete applications and/or supplemental responses will not be accepted. Resumes will be accepted in addition to, but not in lieu of, the required application materials (such as a copy of high school diploma, G.E.D. equivalent, and/or typing certificate, if applicable). This is a competitive process; therefore, be thorough in your responses. Your application will only be accepted if it clearly shows you meet the requirements. The information you give regarding your experience and education will determine your eligibility and is subject to verification at any time. False statements will be cause for disqualification, removal from the Eligibility List, or discharge from employment. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you have supervised staff, indicate how many. Based on a review of application materials, the best qualified applicants will be invited to participate in the testing process to further evaluate their job-related experience, education, knowledge, skills and abilities. For more information regarding this recruitment, please email Human Resources, at Physical/Background Check Upon conditional offer the selected candidate will be subject to background and reference checks and will be required to satisfactorily complete a post offer physical examination including a drug screen at the City's expense. At-will Classification Members in this job classification are considered at-will employees and serve at the pleasure of the appointing authority. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Emergency Disaster Worker City employees are registered as an Emergency Disaster Worker and must take an oath. In the event of a declared emergency, City employees shall initially remain at work, or if recalled, shall report to work after completing critical personal and family emergency responsibilities. Equal Opportunity Employer The City of Pico Rivera is an Equal Opportunity Employer and prohibits unlawful discrimination on the basis of race, religious creed, color, national origin, ancestry, disability (mental and physical), legally protected medical condition (genetic characteristics), marital status, sex, gender, gender identity, gender expression, age, military or veteran status, sexual orientation, genetic information or any other bases protected by federal law (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act of 1990) state or local law. The City of Pico Rivera does not discriminate or any other basis protected by law, in its employment policies or practices. Americans with Disabilities Act (ADA) Compliance The City of Pico Rivera provides reasonable accommodations for qualified individuals under ADA, considering each situation on an individual basis. Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodation needed, in writing, for the application and/or interview phase. If you have questions, please contact the Human Resources Department staff: . City of Pico Rivera Human Resources, 6615 Passons Blvd., Pico Rivera CA 90660 Directors - This classification is at-will and is represented by Service Employees International Union, Local (SEIU) 721. (Membership optional) Paid Vacation - One through Four years of service accrue up to 88 hours annually; Five through Nine years of service accrue up to 128 hours annually; Ten years through Fourteen years of service accrue up to 168 hours annually; and Fifteen years or More of service accrue up to 208 hours annually. Vacation Cash Out each year in December for all vacation hour that exceed one-hundred twenty (120) hours. Management/Administrative Leave - This classification is eligible for 80 hours of administrative leave per fiscal year. A total of 120 hours of administrative leave may be accumulated. Administrative Leave cannot be "cashed out". Sick Leave - 105 hours per year with the employee having the option to accumulate a maximum of 800 hours or receive pay each July for unused portion accumulated in the preceding fiscal year. "Cash out" of sick leave, not to exceed eighty-one (81) hours of the current year's accumulated sick leave. Retirement - Employees are covered under the State of California Public Employees' Retirement System (CalPERS) at the 2% at 60 formula for current CalPERS members and 2% at 62 for new CalPERS Public Employees' Pension Reform Act (PEPRA) members. Effective July 1, 2023, PEPRA members pay 7.5% of the employee's portion to CalPERS. Current CalPERS members (Tier II) pay 7% of employee's portion to CalPERS. PERS determines whether an employee is a Classic or New PERS member. The City does not contribute to Social Security. Holidays - The City observes twelve (12) holidays. 4/10 Schedule- Monday through Thursday. Vehicle Allowance- $400.00 per month for Directors, Deputy Directors and City Clerk; $500.00 per month for Assistant City Manager. Technology Stipend - $150.00 per month. Insurance - The City offers CalPERS health benefits to all full time employees. The City will pay 100% of the health insurance premiums for full-time employees and their qualified dependents, but not to exceed the Kaiser HMO premium. Employees may choose a different CalPERS health care provider offered by the City, however, any cost greater than the Kaiser HMO premium rate shall be paid by the employee through payroll deductions. Multiple CalPERS Medical plans to choose from or Cash In-Lieu of Benefits (amount shall be equal to the PEMHCA (Public Employees' Medical and Hospital Care Act) minimum or $200 per month, whichever is higher). Dental Insurance (3 plans to choose from), at no cost to the employee selecting HMO dental plan Vision Insurance (2 plans to choose from)- at no cost to the employee Life Insurance ($100,000 life insurance policy), at no cost to the employee Short Term Disability Insurance, at no cost to the employee Long Term Disability Insurance, at no cost to the employee Pre-Tax Dependent Care and Healthcare Flexible Spending Account: Employees may specify a dollar amount annually to be deducted from their earnings to pay for qualifying dependent care and/or eligible medical expenses on a pre-tax basis. Credit Union - Credit Union membership is available. Deferred Compensation- Empower 457(b) Retirement is available for employee contribution only. In addition, the City will match Union members' contributions up to a maximum of one percent (1.0%) of base compensation. Health and Wellness Benefit- The City will reimburse up to $750.00 per fiscal year for purposes listed in the MOU. Post-Employment Health Plan (PEHP) - The City will match a maximum of one percent (1%) of base salary towards the Nationwide retiree health savings account for full time employees in this classification. Tuition Reimbursement - The IRS maximum of $5,250 annually (calendar year) or the effective amount should it be adjusted by the IRS in a given year. The City of Pico Rivera is an equal opportunity employer and supports workforce diversity 01 This position is a permanent regular position. Are you a retired annuitant (CalPERS retiree)? Yes No 02 If you answered "Yes" to the retired annuitant question above, are you willing to reinstate? Yes No 03 Do you have at least four years of increasingly responsible management/administration of staff and analytical work experience, which includes progressive supervisory experience? If yes, please describe your work experience. If you do not have this experience, please enter N/A in the space below. 04 Please indicate the number of full-time employees you have supervised and their job titles. 05 Describe ...

Created: 2024-11-05