Finance Program Manager or Deputy Director of Finance

Salary: See Position Description Location : Pacific Grove, CA Job Type: Full-Time Job Number: 24/219-206/09LL Department: Administrative Services Opening Date: 09/23/2024 Overview THE COMMUNITY Pacific Grove shares borders with the Del Monte Forest, the Pacific Ocean and Monterey Bay, Pebble Beach, and Monterey which boasts of a fully accessible 3.5 mile coastline, stunning pine and oak forests, scenic 18-hole municipal golf links, the oldest continuously operating lighthouse on the west coast, Asilomar State Park and Beach, award-winning Natural History Museum, several municipal parks to include the coastal Recreation Trail, and a quaint downtown area. THE CITY ORGANIZATION Incorporated in 1889, Pacific Grove is a charter city and operates under the Council-Manager form of government. The seven-member City Council appoints a City Manager, City Attorney, and members of the City's boards and commissions. City amenities include a historic Carnegie public library, natural history museum, community center, an 18-hole golf course, cemetery, butterfly habitat preserve, shoreline recreation trails, and numerous parks. Departments within the city organization include the City Manager's Office (including the City Clerk and Human Resources), Administrative Services (including IT and Finance), Library, Community Development, Public Works (including Recreation), and Police. The City Attorney, Pacific Grove Golf Links, Natural History Museum and Fire services are all contracted by the City. THE ADMINISTRATIVE SERVICES DEPARTMENT The Pacific Grove Administrative Services Department is a service-oriented team that provides services and support to internal departments and to the public. The Department is authorized for 11.75 FTE's, with 8.75 positions assigned to finance, risk management, lease administration, payroll/benefits, and Cemetery Services; and 3.00 positions dedicated to Information Technology. The selected candidate will have the pleasure of working for an organization that has received the GFOA Excellence Award in Financial Reporting for six years and the GFOA Distinguished Budget for four years. THE IDEAL CANDIDATE The City of Pacific Grove is seeking a candidate for this position that has exceptional accounting experience who has the strength of character and depth of knowledge to inspire, lead and mentor the talented, dedicated staff in the Administrative Services Department. This position may be filled at the lower classification of Finance Program Manager based on qualifications and years of related experience. COMPENSATION The salary range is listed below and is dependent upon qualifications. Deputy Director of Finance salary is $55.79 - $74.76 hourly* Finance Program Manager is $45.22 - $59.17 hourly** A 3% cost of living adjustment is scheduled for the first full pay period in July 2025. An is provided for both classifications. HOW TO APPLY Apply online. Online applications () should include an attached compelling cover letter, comprehensive resume and applicable certificates. Priority application screening deadline date is 10/21/2024. This recruitment will be handled with strict confidentiality. References will not be contacted until mutual interest has been established. Confidential inquiries are welcomed and should be directed to Human Resources Director, Leticia Livian at (831) or email to **Finance Program Manager is the working job title for Program Manager classification as listed on the City's salary schedule. *Deputy Director of Finance is the working job title for Senior Program Manager classification as listed on the City's salary schedule. DISTINGUISHING FACTORS The Deputy Director of Finance (Senior Program Manager) will have four years of increasing responsible accounting experience, with two years of experience in supervising professional level accounting staff; and demonstrated knowledge in accounting, financial reporting, implementing internal controls, and budget administration. The Finance Program Manager (Program Manager) will have demonstrated knowledge in both professional level accounting and budget preparation; with a sufficient background to review or train staff in professional and technical level of assignment. The Finance Program Manager position will require leadership or supervisory experience in area of assignment or clerical staff. These two positions are distinguished from the Management Analyst class in that the Management Analyst position in Finance may have various finance, risk management, or operational supervisory responsibilities. For this specific assignment in the Administrative Services Department, typical duties may include but are not limited to the following: Participates in the development, preparation, and monitoring of the annual budget, prepares, calculates, and analyzes a variety of financial reports and data in preparation of the annual operating budget and the capital improvement program budgets; may prepare projections for assigned areas; and recommends adjustments as needed Performs technical and professional level accounting and auditing; and research accounting issues to determine or recommend proper accounting treatment Reviews accounting transactions and processes for accuracy, appropriate account coding, and authorizations; while ensuring that all accounting processes have proper audit trails and internal control Supervises staff that could be responsible for various functions, including: Capital assets, grants, project accounting, bank reconciliations, investments, debt; or accounting operations, such as accounts payable, payroll, accounts receivable, purchasing May provide management oversight of the City's leased property portfolio, including negotiations and contract management Supervises and performs year-end reconciliations, adjustments and closing of financial records, assists with coordination of the annual financial audit, and prepares or supervises the preparation of various audit schedules Ensures financial records are in compliance with laws, ordinances, regulations, grant agreements, contractual obligations, and Generally Accepted Accounting Principles (GAAP) Prepares or coordinates the timely preparation of monthly and periodic reports, including mandated governmental reports Participates in identifying business requirements for information systems and provides recommendations in maximizing the use of integrated financial systems. Assists in the development, implementation, and training of purchasing policies and procedures in a decentralized environment, which may include the review and verification of insurance certificates Develops systems, procedures, policies, and programs to identify, evaluate, manage, and monitor aspects of risk exposure to the City; makes recommendations regarding adequacy of insurance coverages, costs, and benefits associated with alternate coverage May work with other departments in relation to risk management processes, which could include loss prevention efforts and occupational safety Conducts research, compiles, analyzes, and interprets a wide variety of complex information and data, prepares a variety of complex and analytical documents and reports, and may present information to individuals or groups. May develop requests for proposals and manage contracts Prepares or assists in preparation of departmental policies, procedures, and internal controls, and communicates information to program staff and City employees. Supervises staff, assists in the hiring, training and development of staff; monitors and evaluates performance; recommends appropriate disciplinary action, and establishes performance enhancement goals Serves on various committees and attends meetings, as assigned Collaborates with attorneys and/or the Administrative Services Director on various legal issues that could relate to risk management claims, payroll, or contract administration Prepares and reviews written reports, correspondence, and other materials; and may present the end work product to the City Council Oversees organization and retention of all accounting, financial, and risk management records May serve as Administrative Services Director, as assigned Classification Description Click below to view the full classification descriptions Finance Program Manager () Deputy Director of Finance ( Typical Qualifications Education, Training and Experience Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Deputy Director of Finance Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and four years of increasingly responsible accounting experience, including at least two years in the public sector, and two years of experience supervising professional level accounting staff. Four years of experience in a private firm, with responsibility for the supervision of professional level accounting staff may be considered in lieu of public sector experience. Finance Program Manager Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and three years of increasingly responsible accounting experience; OR an equivalent combination of education, training, and experience; and two years overseeing paraprofessional level staff or demonstrated leadership in in a financial setting. Knowledge of processing workers compensation and/or liability claims; or information technology is desirable. A CPA certification is desirable. Deputy Director of Finance is an exempt, at-will position. Finance Program Manager is exempt and represented by the Management Employees Association (MEA). Supplemental Information License and Citification Requirements A valid California Driver's license may be required. Physical Demands and Working Environment Work is performed in a standard office environment. CONDITIONS OF EMPLOYMENT Must be willing to attend evening or weekend meetings and/or critical events and activities, as appropriate. This position has a critical role for the City in the preparation for, during, and in recovery from physical disasters and other emergency incidents. Must take an Oath of Office. As part of the selection process, all individuals provided with a preliminary offer of employment will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. OTHER CONSIDERATIONS The City of Pacific Grove does not participate in Social Security. The duration of the eligibility list is 14 months unless abolished by Human Resources. Eligibility lists established from this recruitment may be used for full-time, part-time and limited term positions. Full-time employees are eligible for all benefits listed below. Less than full-time employees may be eligible for pro-rated benefits depending on the bi-weekly hours worked. Health Insurance: Medical, dental and vision insurance coverage offered to employees and dependents Life Insurance: $75,000 death benefit Supplemental Short Term and Long Term Disability Plans Participation in State Disability Insurance Holidays: Paid Holidays and floating holidays Paid Time Off (PTO) Flexible Spending Accounts: Voluntary health care or dependent care flexible spending accounts PERS Retirement: Employer/Employee shared contributions Deferred Compensation Plan: Voluntary participation in a 457 deferred compensation plan with an up to $50 employer match per pay period. Employee Assistance Program (EAP) The City does not participate in Social Security except for the mandatory Medicare Program. Benefits are subject to change and do not constitute a contract. 01 As part of the application and recruitment process, you are required to complete this supplemental questionnaire. Your completed responses to the supplemental questionnaire will be evaluated to determine your qualifications and must be completed properly in order to be given full consideration for the next phase in the selection process. Additionally, your responses will also be evaluated and used in the selection process in order to identify the best qualified applicants. Only the best and most suitably qualified candidates will be invited to participate in the oral interviews. Responses should be thorough and specific. A lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. Clarity of expression, content, experience, grammar, spelling and the ability to follow instructions will be considered in the evaluation formation provided in your responses to the supplemental questionnaire regarding your employment experiences should also be detailed in the Work Experience section of the application for this recruitment. Please be sure to list all employers and required information, on your application, especially if you are referencing those employers in your responses to the supplemental questions.Do not answer any question by indicating "see attached resume" in your responses to the questions; a resume will not be accepted as a substitute for properly completed responses.Do you understand the above statement? Yes No 02 Do you have a bachelor's degree, or higher from an accredited college or university with major course work in finance, accounting, public administration, or a closely related field? Yes No 03 Do you have two years' experience overseeing paraprofessional level staff, or demonstrated leadership in in a financial setting? Yes No 04 Do you have three years or more of increasingly responsible accounting experience? Yes No 05 Please describe your education, training, and experience as it relates to the followingtopics. In your response, please include your role in: Budget preparation, projections, and monitoring; Year-end closing of the City's financial records and preparation of a Annual Comprehensive Financial Report; Implementation and assistance in developing financial policies and procedures; Financial activities, including payroll, cash receipting, billing, accounts payable, purchasing, and related internal controls; Financial software modules, including any participation in administration, custom report development, implementations, and field set-ups; and Contract administration and negotiation practices. Required Question

Created: 2024-11-05