Senior Real Estate Paralegal

The ideal candidate will play a key role in supporting the Real Estate Department's attorneys with (i) commercial real estate matters, following each matter from its inception through the closing and post-closing phases and (ii) NYC/NYS lobbying compliance, working closely with the Firm's outside compliance counsel. Duties and Responsibilities: Closings; Document and Data Production, and Management: Provide support for closings, including Tracking transaction tasks and phases and communicating progress to deal team as issues and/or items are resolved, Preparing and tracking signature pages, Managing and controlling execution of closing documents, Forming and qualifying business entities, and Ordering good standing certificates and certified copies of filed documents relating to business entities. Assist in organizing, obtaining, preparing, revising, proofreading, and compiling closing documents. Utilize, create, or establish procedures to manage transactions and responsibilities. Ensure that corporate service provider and other third-party invoices are timely paid in accordance with the Firm's policies regarding billing and invoicing. Produce and distribute internal and external closing indices and sets; organize and ensure retention of documents and records for completed transactions. Responsible for compliance with client-specific document management requirements. Follow up on documents submitted for recording and other post-closing matters. Utilize Firm document management systems, databases, and other resources to organize and maintain all types of documents and information. Work closely with IS on various data management issues. Lobbying Compliance: Act as a point person for the Department's lobbying compliance processes, including Work closely with and act as a main point of contact for the Firm's outside compliance counsel, Coordinate with the Department's billing team to ensure compliance counsel timely receives the relevant time and expense reports for NYC/NYS lobbying reports, Maintain detailed registry of the Department's active lobbying matters, Assist with lobbying authorization letters, Gather materials for random audits and assist clients with the same, and Monitor concurrent, time-sensitive lobbying demands with organization and follow-through. Other Duties: Maintain timely and accurate timekeeping records. Communicate directly with clients and other third parties. Coordinate with paralegal colleagues across the Firm to ensure timely, effective, and efficient service to attorneys and others across the Firm; provide coverage on matters; and develop and maintain processes and procedures. Assist in onboarding and training new hires joining the Real Estate Department paralegal team. Develop and present trainings to attorneys and business services staff regarding paralegal services. Other duties as assigned. Qualifications: Education: Bachelor's Degree Experience: Minimum of 5 years of commercial real estate paralegal experience within a large law firm. Skills and Abilities: Prior experience with NYC/NYS lobbying files preferred but not required. Knowledge of title and survey review for commercial properties preferred but not required. Must be a Notary Public licensed in New York State or able to obtain a commission within six months of joining the Firm. Ability to be resourceful and coordinate all phases of a closing. Proactive, analytical, and consultative problem-solving and decision-making skills. Strong interpersonal, verbal, and written communication skills to facilitate effective working relationships with attorneys, title specialist, clients, and support staff. Must be able to organize and manage multiple priorities as well as effectively coordinate a heavy work flow. Ability to use the Firm's resources efficiently and effectively. Proficiency with various software programs including Outlook, Word, Excel, and PDF software. Proficiency with document management systems and online database management. Ability to work well in a demanding and fast-paced environment. Ability to work well independently as well as effectively within a team. Commitment to work overtime, including nights and weekends.

Created: 2024-11-05