Assistant Controller

Rockford Rescue Mission is seeking a highly skilled Assistant Controller to join our finance team. The Assistant Controller will be responsible for overseeing and assisting all financial and accounting activities, ensuring the accuracy of financial reporting, and maintaining robust internal controls. This role is crucial for guiding our financial strategy and ensuring compliance with regulatory requirements. Provide support to the Finance and Information Technology (IT) departments. Support systems, reporting, compliance, policies, and procedures in accordance with Mission goals, objectives, and applicable regulations. Facilitate the development of a $9 million annual operating budget. Support the Leadership Team to ensure the optimal selection and use of technological solutions; support vendor/broker agreements and conduct feasibility assessments. GENERAL DUTIES Remain knowledgeable on nonprofit best practices including local, state, and federal law related to Finance and IT. Provide input and decision-making support affecting the Finance and IT departments. Assist in the development of operations, processes, procedures, and training to support Finance and IT. Carry out additional duties as assigned. FINANCIAL RESPONSIBILITIES Facilitate the annual budget process. Support the Finance Team (including external accountants) and Leadership in maintaining budget control as needed. Complete payroll and benefits budgets. Effectively and regularly communicate and present financial information, including critical and sensitive financial matters, to the CAO and CEO. Represent the organization to financial partners including financial institutions, foundation executives, auditors, public officials, etc. Ensure external accountants manage finances in accordance with AICPA, ECFA, and GAAP guidelines and standards.Establish and maintain credibility for the finance/administration group by providing timely and accurate analyses of budgets to assist the CEO, Board, and Leadership Team in performing their responsibilities. Ensure consistent and best practices for internal and external accounting policies, procedures, schedules, controls, and financial systems. Ensure the timely execution of monthly and year-end closing processes. Conduct organizational financial analysis, planning, cash flow modeling, and forecasting needed for decision-making. Assist with the annual audit process, including the RFP process for auditor selection, and liaise with external auditors and accountants as well as the Finance Committee of the Board of Directors. Monitor investment strategies and policies in accordance with objectives set by the Finance Committee. Assist with developing and maintaining the Mission's dashboard, risk management, and contract management. Develop workers' compensation (WC) budgets for insurance and confirm the accuracy of WC audit results. Ensure external accountants reconcile 941's with W2s and work with HR to resolve payroll issues. Ensure 403b matches are correct and the 403b annual reports (5500's) are filed in a timely manner. Ensure the Mission is in compliance with all laws and regulations related to Finance and Information Technology. INFORMATION TECHNOLOGY Ensure equipment such as phones, computers, and printers as well as software and licenses such as Windows, website domains, and Microsoft licenses meet ministry needs and industry standards, and all inventory is tracked and replaced when needed. Assist IT with procurement and maintenance of IT equipment, software, and licenses. Contribute to IT policies and procedures as well as IT training for staff. Coordinate with vendors to ensure security controls, disaster recovery, business continuity, risk reduction, and vulnerability mitigation procedures are in place and adhered to. Ensure change management processes are in place, routinely evaluated, and improved upon. Drive innovation and oversee the digital transformation plan to support efficient and effective use of the Mission's IT resources. Drive adoption of best practices for data management for the Mission. Partner with IT vendors to deliver necessary services. Review, initiate, execute, and monitor all Mission insurance needs and executive contracts to ensure risk management and adequate coverage of Mission Assets. Establish and maintain systems and controls which verify the integrity of all systems, processes, and data for enhancing the organization's value. Enact and test contingency plans in the event of a disaster, data loss or breach, or similar IT-related catastrophic events. SPIRITUAL RESPONSIBILITIES Take every opportunity to share the Gospel of Jesus Christ with others. Provide spiritual encouragement to staff, volunteers, guests, and residents. Invest in the spiritual development of staff, guests, residents, and donors. Pray for and with staff, volunteers, guests, residents, and donors. Ensure actions and policies reflect the Christian values and purpose of the Mission. Handle relational conflicts according to the Staff Covenant of Romans 12:18 and Matthew 18:15-19. Participate in corporate prayer and Scripture reading, staff chapel services, and all spiritual gatherings. Support and attend annual mandatory Evangelism In Service training to grow in knowledge of leading others to faith in Christ. Participate in annual spiritual growth training through organization selected curriculum. QUALIFICATIONS Knowledge of data analysis, risk management, and forecasting methods. Ability to translate complex financial concepts into useful information and effectively collaborate with programmatic and fundraising team members who do not necessarily have finance backgrounds. Ability to coach and collaborate with others. Level-headed, purposeful in reactions, proactive problem solver. Gathers all information before making decisions and makes decisions according to sound Biblical principles in alignment with the purpose statement and core values. Bachelor's degree in Accounting, Finance, or Business preferred. CPA preferred; reputable accounting firm and non-profit accounting experience preferred. Experience working with external auditors; compliance and regulatory oversight. Excellent analytical, communication, and presentation skills. A mature Christian and strategic visionary with sound technical skills, analytical ability, good judgment, and strong operational focus. Extremely well organized and self-directed; diplomatic and adept at developing and maintaining interpersonal relationships outside the Mission and within a team dynamic. A decisive individual who possesses a "big picture" perspective for Finance and is well versed in systems. Ability to respond effectively to sensitive inquiries and complaints

Created: 2024-11-05