Portfolio Manager

Salary : $92,772.00 - $129,768.00 Annually Location : Multiple Locations Statewide, WA Job Type: Full Time - Permanent Remote Employment: Flexible/Hybrid Job Number: Department: Employment Security Department Division: Product, Planning & Performance Opening Date: 10/23/2024 Closing Date: 11/11/2024 11:59 PM Pacific Salary Information: The high end of the salary range, Step M is typically a longevity step Description Our ideal candidate is a highly skilled professional with extensive experience in portfolio and project management. They possess a deep understanding of governance, processes, and tools to ensure successful project execution and alignment with strategic goals. With a proven track record in resource management, strategic prioritization, and continuous improvement, they excel in providing quality reporting, counsel and guidance to senior management. They are adept at independent decision-making, problem-solving, and capable of analyzing complex challenges and delivering innovative solutions with strong emotional intelligence. Their leadership skills are evident in their ability to mentor and coach senior and journey-level project managers, fostering a collaborative and supportive work environment, and leading with high influence. With strong communication and interpersonal skills, they effectively engage with internal and external stakeholders, ensuring alignment with the agency's mission of providing equitable access to resources that improve economic security. This role will play a pivotal role in optimizing our agency funding, legislation, prioritization of work, audit and compliance, perception, and the future of our portfolios and projects. This function will support ESD's portfolio administrator in the Portfolio and Project Management Office (PPMO) and require strong facilitation skills to steer decisions and achieve strategic outcomes. This is truly an exciting opportunity!Apply today - It begins with YOU ! Duties The Portfolio Manager is responsible for influencing the development and implementation of an agile transformation strategy, agency strategic plans, executive steering and leadership meetings, and project management practices. This role involves decision-making authority on project governance, resource allocation, and policy development, ensuring compliance with state-mandated standards. The incumbent collaborates with stakeholders to align projects with the agency's strategic vision, impacting internal and external policymakers. Some of your duties may include: Project Insights and Management: Oversee cross-portfolio projects and dependencies, ensuring a structured approach to project management. Manage projects in the enterprise portfolio, cross-portfolio and PPP division, focusing on strategic alignment and execution. Strategic Execution and Resource Allocation : Continuously improve and execute a comprehensive portfolio and project management strategy. Resource allocation and capacity planning, ensuring effective oversight and follow-through for resourcing priority projects. Performance Reporting and Budget Tracking: Provide portfolio and project performance insights for work like legislative reporting and funding support. Establish and implement methods to track portfolio budgets in collaboration with Finance partners. Team Development and Leadership: Recruit, coach, and mentor senior and journey-level project managers, including contracted vendors. Foster a collaborative and supportive work environment, promoting independent decision-making and problem-solving. Exhibit leadership skills by mentoring and coaching project managers to cultivate a high-performance team. Change Management and Strategic Alignment: Execute organizational change management plans to ensure team adoption and success. Collaborate with stakeholders to align projects with the agency's strategic vision, impacting internal and external policymakers. Governance and Policy Development: Influence agency strategic plans, executive steering and leadership meetings, and project management practices. Ensure compliance with state-mandated standards through effective governance, resource allocation, budget tracking and policy development. Qualifications Bachelor's degree in business administration, Public Administration, Project Management, Information Technology, or a related field. TO INCLUDE Five (5) years of progressive project management experience. Two (2) or more years leading portfolio management implementation and setting priorities for an agency. OR A combination of education and/or relevant work experience totaling nine (9) years. TO INCLUDE Five (5) years of progressive project management experience. Two (2) or more years leading portfolio management implementation and setting priorities for an agency. Education to Experience Equivalences : Associate Degree = 2 years | Bachelor Degree = 4 years | Masters or Higher = 5 years Required Professional Certifications: Project Management (PMI, CompTIAProject+orstrong equivalent) Continuous process improvement (Lean preferred) Change Management (Prosci preferred) Required Competencies: Experience creating professional communications and presentations with written and visual components for a variety of audiences (strategic and operational). Experience developing business, resource management, and project spend plans with executives. A high-level producer, capable of delivering original work products and services under tight deadlines. Must be flexible, a fast learner, and capable of absorbing and synthesizing large amounts of new information. Must be able to apply learning in a team setting to improve the results of large-scale projects. Must be able to demonstrate change management thinking and consideration with projects. Must be able to work with agency experts and data analysts to measure operational performance to determine effectiveness of investments, services and products. Desirable/Preferred Education, Experience or Certifications One (1) or more years in strategic initiative development (strategic planning). Two (2) or more years management experience. Demonstrated experience in contractor management. Professional certification in : Scrum Master Agile Demonstrated ability to provide innovative and highly effective solutions for agency executive management in exceptionally sensitive legal or political circumstances. Understanding of language and concepts related to equity, diversity, and inclusion. Additional Requirement of Employment: Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review. Position requires periodic travel to statewide ESD business locations. Occasional out of state travel may be necessary. Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Please submit your Cover Letter and Resume with your through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete. Supplemental Information drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self. Opportunity for All We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact or the If you are having technical difficulties creating, accessing, or completing your application, please contact or (360) or toll free (877) , Washington Relay 711 . This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement. Candidates who are offered a job with ESD must possess work authorization which does not require sponsorship by the employer for a visa now or in the future. **This Organization Participates in E-Verify** More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC . Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01 In order to be considered for this position, you must include a resume and a letter of interest with this applicant packet.Please submit only the required documents and ensure all Personal Identifying Information (PII) such as Social Security numbers, Personal Pictures, etc. are edited out of your materials for privacy.Please indicate you have attached the required documentation. Yes No 02 ESD EMPLOYEE: Are you a current or former ESD employee? Yes No 03 Portfolio Management Implementation: Can you provide an example of how you have implemented portfolio management in a previous role? What strategies did you use to set priorities? 04 Continuous Process Improvement: Could you share a time when you applied Lean or another continuous improvement methodology to a project? What was the outcome? 05 Resource Management: How do you approach resource and capacity planning for multiple projects? Can you share a specific instance where your planning made a significant impact? 06 Equity, Diversity, and Inclusion: How do you incorporate equity, diversity, and inclusion principles into your project management practices? Could you share a detailed example? 07 ESD EDUCATION : Which of the following best describes your highest level of education? Associate's degree Bachelor's degree Master's degree J.D. (Juris Doctor) Ph.D. I do not have a degree 08 ESD How did you hear about this job opportunity? WorkSource Center or Website () Washington State Employee Referral ESD Employee Referral Employment Security Department's job web page: Monster College/university career fair or website LinkedIn Facebook VERG Craigslist CareerBuilder Diversity Jobs Handshake Other Required Question

Created: 2024-11-05