Sr. Contract Manager (Facilities)

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. Sr. Manager, Contract The University of Miami/UHealth Department of Supply Chain has an exciting opportunity for a Full Time Sr. Manager, Contract to work at the UHealth Medical Campus. Core Job Summary The Senior Contract Manager is the lead representative working directly with the University of Miami & UM Health Procurement team. This includes but not limited to providing and executing direction, guidance, training to employees, and facilitating standard workflow within the system. This position will not only provide direction and recommendation to staff and leaders but also ensure a systematic approach is applied for all procurement efforts. Overall responsibilities involve strategic contract management duties to include development of procurement strategy in collaboration with stakeholders, market/financial analysis, contract development, supplier/vendor negotiations and selection of equipment, supplies, services, and construction. With limited direction, this position requires effective team leadership of supplier negotiation strategies, including the ability to develop and implement all levels of the acquisition life cycle to include RFX, BAA, NDA, MSA, and SOW. Overall obtaining goods and services at the highest quality and lowest cost to the University of Miami system. A working knowledge of the procurement laws, statutes, regulations, principles, processes, and practices of professional procurement are required. Customer service is the focus of the Senior Contract Specialist role, providing consultation to internal and external customers regarding Sourcing/Contracting and ERP system policies and processes. The Senior Contract Manager is a critical member and leader to the Procurement team and a trusted leader to the University of Miami & University of Miami Health System and their affiliates. They will work with the Value Analysis Chairs, Service Line Leaders, and Supply Chain team to conduct evaluations, trials; facilitate introduction and implementation of new supply and/or service; conduct periodic audits to validate pricing, utilization, and projected financial implication for the system. Core Responsibilities Manages sourcing and contracting initiatives from conception to completion; leveraging various internal and external contacts to ensure effective financial stewardship and responsive customer service. Collaborates and develops strong working relationships with various department heads, physician leaders, other clinicians, hospital senior management, faculty, researchers, and materials management staff to create healthy markets and a competitive sourcing environment. Conducts frequent meetings to identify major sourcing or contracting opportunities. Proactively develops projects and timeframes necessary to meet objectives. Leads "time-limited/subject focused" teams and standing teams to identify opportunities to source and implement effective strategic sourcing and contracting strategies for major categories of UM spend and standardization for the system. Identifies and develops cost reduction initiatives, including alternative strategies for implementation consideration. Assembles and presents business cases to include data analysis, supplier capabilities/differentiation, market data and business requirements. Conducts quarterly business reviews with key suppliers and department staff to identify areas of potential financial, procedure outcome, or patient experience opportunities. Engages suppliers and operational staff to ensure timely resolution of any service and delivery issues. Measures and monitors contract compliance, supplier performance per contract, service level agreements, and realized cost savings. Partners with Procurement Operations and Supply Chain Informatics to ensure all price and product information associated with contracted items is accurate and up to date per contract. Reviews and negotiates all procurement contracts, supplier agreements, and Group Purchasing Organization (GPO) agreements for compliance with UM policies and other key terms. Coordinates the execution process of approved contracts, including required signatures, routing of documents to the appropriate parties, updating item master pricing and filing executed contracts within ERP. Department Specific Functions Categories of primary focus: electrical, mechanical, MRO, facilities maintenance, and equipment procurement contracts with OEMs, depending on assignment. Support overall facilities procurement strategies, RFx processes and contracting needs. Synthesize new suppliers/service providers through industry and market research in national and local market for key facilities spend categories. Conduct vendor qualification process to ensure suppliers meet necessary industry requirements including safety plans and other compliance documents. Review current procurement, inventory management process and support implementation of improvements, as needed. Assist with deployment of centralized facilities contract repository for efficient contract review, negotiation and tracking of new contracts and renewals. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Core Qualifications Bachelor's degree in healthcare administration, business, supply chain or related field. Ten (10) years of relevant experience outlined below may be considered in lieu of Bachelor's degree. Five (5) years of progressive experience in contract management of products/services, market analysis, contract analysis, contract negotiation and financial analysis. Preferred two (2) years of healthcare or academic/research experience and a proven track record in the following areas: value analysis, process improvement, strategic contract management, and expense reduction. Knowledge, Skills and Attitudes: Strong leadership ability. Understand and observe policies and procedures related to procurement activity. Understand and observe sound business practices and principles. Possess advanced computer skills including Microsoft Office; and proficiency in Excel spreadsheet analysis. Possess excellent verbal, interpersonal, and written communication skills. Possess significant organizational skills in integrating, monitoring and scheduling activities. Possess ability to work in a team environment and to collaborate with a variety of professionals. Possess ability to maintain and convey a positive attitude and customer service approach. Demonstrate skills in prioritization, problem solving, team building, decision-making, time management, and strategic planning. Possess advanced knowledge of managerial finance, Possess external knowledge of healthcare market influences concerning current group purchasing activities. Understand efficient and current supply chain trends Ability to work and think independently in a dynamic, ambiguous and evolving health system Ability to lead a matrix team. Collaborates with appropriate experts to solve problems. Demonstrates ability to interact with all levels of associates, management, suppliers and attorneys. Excellent analytical and critical thinking skills; continuous improvement mindset Excellent written, graphical, and oral communication skills with internal clients, external partners and team members; strong influencing and relationship skills; polished interpersonal skills Maintains an ever present 'can do' attitude Any relevant education, certifications and/or work experience may be considered. #LI-EB1 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H15

Created: 2024-11-05