Supervisory Financial Administrative Specialist

Summary The VA Northeast Ohio Healthcare System is recruiting for a Supervisory Financial Administrative Specialist. The Supervisory Financial Administrative Specialist will function in Fiscal Service. The incumbent provides serves as a Supervisory Financial Administrative Specialist to the Fiscal Service overseeing the payroll, travel, and agent cashier functions of the VA Northeast Ohio Health Care System. Responsibilities The Supervisory Financial Administrative Specialist duties include, but are not limited to: Serves as Supervisor of the Payroll, Employee Travel, and Agent Cashier Teams within Fiscal Service at VA Northeast Ohio Healthcare System. Utilizes a range of software applications (i.e., Word, Excel, Outlook, etc.) including but not limited to, spreadsheets, word processing, internet, and communications. Applies experience and comprehensive knowledge of assigned program principles, concepts, regulations, and practices, analytical methods and techniques. Performs multiple, varying, and complex assignments in their program area(s) as a contributing specialist, project lead or team lead for large projects under the minimum direction of a manager, project/program manager, team leader, or more experienced professional. Provides consultative assistance for applications, affected end users, and financial management programs to resolve system issues and implement improvements Recommends and implements solutions and documents all communicative efforts and resolutions. Develops guidance on techniques for methods and management improvements to program systems and processes by adapting past precedents or applying accepted techniques to maximize program performance. Identifies and proposes solutions to complex problems where previous studies and established techniques require modification and adaptation. Independently reviews policies and precedents to make recommendations for applying them to sensitive or controversial cases or problems. Serves as a Subject Matter Expert to train timekeepers, alternates, and supervisors, and conducts semiannual audits to assure conformity to regulations. Determines and recommends training needs for VANEOHS for financial matters with a particular focus on payroll and travel policies and guidelines. Delivers training when needed and through available communication platforms to include email, video conferencing and in person training. Provides leadership in the financial arena through demonstration of knowledge and skill in multiple areas including accounting procedures, financial analysis, systems evaluation and supervisory control. Assigns work to functional staff members in accordance with established organization mission and functions, workload, fluctuations and personnel availability. Work Schedule: Monday-Friday, 8:00am- 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Financial Administrative Specialist/PDRelocation/Recruitment Incentives: Not approved Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See 'Additional Information' below for details. Qualifications In order to qualify for this position, you must meet the following requirements within 15 calendar days of the closing date listed on the announcement: Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. Applicants who were previously selected under a Competitive Delegating Examining Office (DEO) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Preparing payroll and travel reports; ensuring travel orders are closed timely; providing support to travel, agent cashier and payroll; reviewing personnel actions for proper application of pay regulations and consistency of input for appointments, promotions, pay adjustments, reassignments, awards, and separations; serving as a technical advisor to employees on matters of time and leave as they affect pay computations; providing training to employees on travel requirements; providing training to timekeepers, Supervisors and Service Chiefs responsible for approving and certifying time cards; processing payroll actions in an automated system for employees appointed under different personnel systems which have unique pay accounts; and computing, coding and inputting complex pay adjustments to include transfers between pay systems that affect leave and retroactive actions. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related to the work of the position. . OR, Combination: Applicants may also combine education and experience to qualify at this level. You may have a combination of specialized experience and education to qualify at the GS-11 level. This can be determined by adding total qualifying experience as a percentage of the required experience and education as a percentage of the total required. The total percentage must equal 100 percent. Only education more than the first 18 semester hours (i.e. beyond the first-year graduate level education) is creditable towards meeting the specialized experience requirement. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. You will be rated on the following Competencies for this position: Problem Solving Communication Analytical Reasoning Attention to Detail Leadership Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily performed while sitting, but requires some walking, standing, and light carrying. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. 'VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.'

Created: 2024-11-04