Program/Marketing Coordinator

Posting Details Position Information Title Program/Marketing Coordinator Department Entrepreneurship Center Regular or Temporary Regular Hours Per Week 40 FLSA Determination Exempt Weeks Per Year 52 Open Date 10/18/2024 Open Until Filled Yes Full or Part Time Full Time Position Summary Trinity College seeks a staff that reflects the changing demographics of our student body. Our student body is diverse, representing forty-one states and seventy countries, with 21 percent U.S. students of color and 50 percent who identify as women. More than 90 percent of students live on campus. Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. With more than 2,100 full-time undergraduate students and ninety-one graduate students, the college maintains a rigorous academic profile complemented by a vibrant and diverse co-curricular program. We consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets, and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Responsible for providing administrative, operational, departmental, and marketing support for the Entrepreneurship Center and its program partners. Acts as the first point of contact for the Center; coordinates Center workflow, scheduling, planning and, if necessary, travel for program meetings, events, seminars, courses, orientations, and other activities of the Center; manages and coordinates the work for all student employees in support of Center operations. Maintains expenditures, manages program budgets, coordinates purchase of items in support of Center program operations, including office supplies, prizes, logo wear, meals, transportation, tickets, and other facets of programs. Processes workflows for such activities as student venture funding, judging, student on-campus ecommerce requests, and similar program needs. Supports course management of department partners including speaker scheduling. Supports marketing and branding efforts for the Entrepreneurship Center and Trinity's student entrepreneurs. Enhances existing market materials, coordinates social media postings, and maintains Center website. Primary Responsibilities: Acts as the first point of contact for the Entrepreneurship Center, answering questions and providing resources to students, staff, faculty, parents, etc., via phone or email. Assists with general office administration and meeting/event/activity planning, including room reservations, meal planning, facilities IT coordination, marketing materials/posters/email communications, transportation/travel, and other details. Able to book spaces through EMS, as needed. Assists with event planning, materials creation/printing, lectures, dinners, and other program activities (including program sessions, guest speakers, open hours, extracurricular club fair, Center staff meetings, and other activities of the Center). Attends student program activities as needed to provide set up, registration, coordination of hired students, and handle other logistics of the program event/meeting. Supports other faculty and staff affiliated with programs of the Center, including scheduling speakers and other guests for classes. Hires, oversees, and otherwise manages the 6-10 students hired to support and mentor the Center's programs. Interfaces with IT staff for all software and file issues of the Center, and responsible for confirming file retention for all program activity. Oversees office and manages administrative and operational workflow, including but not limited to, ordering supplies, receiving, distributing, and responding to inbound emails and phone calls, maintaining office equipment, and ordering, organizing, and maintaining and inventory of all Center supplies, including Lounge snacks and drinks and logo wear and prizes for all activities. Assists with updating and maintaining the Center's websites and social media needs. Provides financial and budget support for Center programs. Gather receipts, submits, and prepares for reconciliation all Center expenses and travel reports. Prepares student payroll timesheet submission and authorization of forms. Maintains budget information for all programs that are coordinated by this role and tracks expenditures against those budgets. Processes all invoices for contractors and partners. Liaises with departments across campus for coordination, including Admissions, Alumni Affairs, and Advancement. Attends strategy meetings on behalf of the Center to advance inter-department planning and programming. Perform other related duties as assigned and based on Center needs Qualifications Bachelor's Degree with 3-5 years of relevant work experience is required; 5-8 years is preferred. Project Management Certification a plus. Key Skills: Strong interpersonal skills, organizational skills, and computer skills Excellent oral and written communication skills Managing complex tasks with a high level of attention to detail Strong time management and ability to manage multiple projects at once Experience in marketing and constituent engagement (esp., students) Experience working in higher education or event planning/management Ability to sometimes support events on weekend (e.g., Alumni reunions weekend) Ability to occasionally support events at night after dinner hours (e.g., 6:30-9:00) Demonstrated understanding of and commitment to diversity, equity, and inclusion Special Instructions to Applicants All applicants must apply online by submitting their resume, cover letter and three references. Posting Number S01012 Quick Link

Created: 2024-11-04