Office Manager

About the job Office Manager Job Title: Office Manager Reports To/Supervisor: Chief Executive Officer /Program Director Qualifications: Associate or a bachelor's degree in business, administration, or a related field. 2 or more years of office administration experience. Background in Health Care with billing and coding Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks. Principal Duties and Responsibilities - Duties may include, but are not limited to, the following: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the companys operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Drafts, formats, and prints relevant documents Maintains stock lists and orders office supplies as needed Manages staff expense requests Interacts with directors and carries out their requests Creates agendas and takes meeting notes Assists in purchase orders and invoicing Maintains accurate records for employee holiday requests Manages outgoing post and records data on special deliveries Photocopies and files appropriate documents as needed Attends workshops and conferences when requested May take care of website functions and social media profiles Knowledge, Skills and Abilities Ability to listen effectively; knowledge of mental health, billing/coding, and human rights act. Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritization and Organization Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask. Disclaimer clause: Job descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills, or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position. Medical Clearances Proof of medical and TB/immunization clearances are mandatory. Annual updates are also required.

Created: 2024-11-04