Office Manager

About Us Eat Well, Live Well. At Ajinomoto Cambrooke, we build careers grounded in helping improve people's health through nutritional therapies. Ajinomoto Cambrooke (ACI) was founded by parents looking to develop better solutions for their children with PKU. Over the subsequent 20 years, we have expanded into additional therapeutic areas with a focus on enjoyable nutrition as a core part of normalizing the life for people living with medical conditions. Joining ACI means becoming part of a diverse team of talented people who want to build their careers while contributing back to society in a positive way. We seek individuals who bring an entrepreneurial mindset with a bias for action and finding solutions. We provide an environment based in mutual respect and collaboration to support you and give you opportunities to learn and develop. Join us to find a rewarding work experience that lets you be at your best and have an impact on our patient communities. Overview Responsible for executing day-to-day office administration and business services management for ACI's Ayer and Brockton locations. Qualifications EDUCATION, CERTIFICATIONS AND EXPERIENCE: Associate's degree in business administration or related field with 5 years office management or related experience or High School Diploma with 7 years office management or related work experience. KNOWLEDGE, SKILLS AND ABILITIES: Self-starter with demonstrated ability to work independently with minimal direction and take initiative within scope of work responsibilities. Strong written and oral communication skills and ability to work collaboratively at all levels and across departments with a customer service mindset. Strong organizational skills, and ability to work in fast paced, dynamic environment with flexibility to adapt to changing priorities. Proficient in MS Suite; Outlook, Word, Excel, Power Point Ability to learn and utilize a variety of technology platforms, SharePoint, QuickBooks, Security Systems. Must bring confidentiality to all aspects of work, and safeguard all employees, patient, and company sensitive information. Working Conditions / Physical Requirements WORKING CONDITIONS: Typical office setting working inside a controlled temperature environment. Occasional work required outside. Fast paced medical foods manufacturer environment working both in office & plant settings. May perform activities in a food manufacturing environment containing hazardous elements and requiring safety awareness and adherence to all safety policies and guidelines. Work must be performed in a safe manner for personal protection and for the protection of other team members. PHYSICAL REQUIREMENTS: Position requires the ability to sit/stand for a minimum of 6 hours per day Ability to stand, walk, bend over, reach above head up to 2 hours a day Ability to lift, carry, push/pull up to 40 pounds occasionally and repetitive use of hands/arms for writing, computer work, telephone, and use of other office equipment/tools. Responsibilities Must bring confidentiality to all aspects of work, and safeguard all employees, patient, and company sensitive information. Owns the day-to-day office administration for ACI's Ayer location and supports Brockton where feasible. Maintains office security system, including fobs, badges, key control. Greets Visitors and notifies appropriate parties of guest, customer, vendor arrivals. Assists visitors, including but not limited to updating and, arranging hotel and car services Research airfare options for executive team to ensure that timely and most cost-effective flights are secured. Supports executive team with meeting arrangements, lunches, outside reservations and event planning. Negotiates contracts for local hotels, car services, restaurants, and shares across ACI and AHN. Purchases, organizes and maintains office supplies, including control and stocking of breakroom and conference room supplies. Creates purchase orders, orders, and supports the acquisition of non-inventory supplies and services. Acts as the program administrator for the company credit cards and manages all purchasing card accounts. Completes monthly reconciliation and ensures all receipts are available. Manages the activity of leased office equipment, including but not limited to administration of copier/scanner contracts and services and arranging for repairs and renewals as necessary. Works with a variety of external vendors regarding uniforms, shredding, cleaning and other business services. Researches, organizes, and collaborates with cross-functional teams on company or department events, projects, i.e., recycling program, floor plan, office moves, Town Halls etc. Posts HR approved communications to video screens. Receives, sorts, and distributes incoming mail. Maintains, publishes phone directories, for ACI, CTI, and Nualtra. Maintains ACI email distribution lists. Other duties as assigned. Disclaimer The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Employment with Ajinomoto is considered at will, meaning that either party may terminate this employment relationship at any time with or without cause or notice and this job description should not be construed as an employment contract. Ajinomoto Cambrooke, Inc. is an Equal Opportunity Employer-Vets/Disabled, committed to a diverse workforce. Salary Range $63,204 - $93,288.00 EEO Statement Ajinomoto Cambrooke, Inc. is an Equal Opportunity Employer-Vets/Disabled, committed to a diverse workforce. If you need assistance with completion of an application for employment, please contact Human Resources Department at .

Created: 2024-11-04