Operations Coordinator

Operations Coordinator - OPERA011403 DESCRIPTION/RESPONSIBILITIES: Position Title: Operations Coordinator (S2) Role Supports a Regional Fiber Engineering Team with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines, running daily and weekly reports from various databases, provides regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support). Responsibilities * Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third party management systems specifically Power BI and Excel. * Creates and distributes correspondence relevant to the team, project or program (internal and external). * Manages financials and invoicing inbox for the District Operations & Engineering teams, communicating with local vendors and reporting on monthly financial targets. * Assists with administrative preparation for various meetings. * Assists third-party vendors with their compliance status to ensure on-time payment. * Communicates issues to management prior to reaching critical status. * Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness. * Provides ad hoc reports as requested. * Provides additional administrative support as required, including support on quarterly workflows. Education/Certifications * High school diploma or equivalent * Associate degree or equivalent work experience preferred Experience/Minimum Requirements * One (1)+ years in a general business environment with project coordination and/or administrative support experience preferred Other Skills/Abilities * Software skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs * Power BI skills preferred * Excellent organizational/administrative skills * Strong interpersonal skills * Strong Excel, Visio, Word and PowerPoint skills * Ability to thrive in a dynamic problem-solving environment * Ability to multi-task in a fast-paced environment * Customer service orientation with a strong problem-solving approach * Strong communication skills * Basic telecommunications experience/knowledge preferred Organizational Relationship Reports to: Manager Fiber Engineering Title(s) of direct reports (if applicable): N/A Working Conditions: This role falls into our hybrid work model working in the office Tuesdays, Wednesdays, and Thursdays. On Mondays and Fridays, teammates on the hybrid schedule will have the option to work from the office or home. There is an expectation of collaboration with teammates and stakeholders for moments that matter that could require travel. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity

Created: 2024-11-03