Director, Event Production & Hospitality

Who We Are:On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.We are looking for a Director with, 6+ years experience, to join our large-scale Event Production & Operations Team. Our team is responsible for planning events for 50 to 5,500 guests in the Sports Industry. The ideal candidate is a creative and analytical thinker with strong project management and budget tracking skills. Must demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management.Directly responsible for execution of all phases of an event and its production (pre & post) and overseeing all aspects of the event to ensure high production value, maximum revenue and minimum expensesManage creative design as required via a Creative Director (with or without Executive in Charge)Directly responsible to troubleshoot, anticipate and act proactively on all event aspects leading up to and onsiteOversee project milestones and deadlinesForecast, qualify and maintain event budgetsManage P&L and track expendituresManage project team and move work forward daily within team environmentNegotiate vendor, service and venue contractsOversee production of diagrams and comply with fire marshal codespermitting requirementsAnticipate, establish, communicate and oversee execution of emergency procedures as needed (i.e. hurricane preparedness)Lead proposal preparations and pitch meetings as neededForecast and qualify internal and event specific event coordination staff and associated budgetsDirect Supervisor to event specific Sr. Managers, Managers, Sr. Coordinators, Coordinators and Production Creative StaffFacilitate and lead production meetings with key staff and vendorsManage and oversee onsite staff and vendorsResponsible for training, coaching and evaluating event staffWork jointly with Vice President to establish, implement and enforce company polices, rules and regulations Maintain and manage client relationshipsUpdate senior managementAdministrative & Other ResponsibilitiesExpense ReportsProcess InvoicesFile storageWeekly hours billing reportsYou Have These:Minimum of ten years experience in large scale event productionStrong working knowledge of overseeing traditional event suppliers: Food & Beverage, Rentals, Janitorial, Staging, Technical, Power, Fencing, Tenting, Graphics, Fabrication, SecurityExperience managing clients to include pitching, contracting, invoicing and day to day relationship managementExperience managing budgets of $500K+Ability to manage, train and mentor staffBachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience requiredProficient user of Microsoft Office Suite | Adobe Acrobat | Zoom | DocuSignHighly organized and process-orientedAttention to detail, carefully following instructions and checking work for accuracyAbility to multi-task and remain calm in high-pressure situationsStrong communication and interpersonal skillsGood timekeeping and work ethic that is characterized by commitment, motivation, and energyWe'd Love If You Also Have These:Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft TeamsFlexibility and positive attitude to work long days, evenings, weekends and holidays when necessaryGeneral knowledge about professional sports - in particular the NFLTravel: Must be adaptable with work and travel schedule and be available to travel for work during holidays. This position may require up to 30-40% travel.Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Created: 2024-11-01