Administrative Assistant

Administrative Assistant New York, NY (office near Grand Central) Hybrid model, 3 days in the office, 2 days at home Investment Banking firm is actively seeking an experienced Administrative Assistant for our New York office near Grand Central. An Administrative Assistant is responsible for setting up internal and external meetings, managing calendars, arranging travel plans, and processing expense reports. The ideal candidate will be well spoken, self-sufficient, and extremely organized. Additionally, he or she must have an excellent judgment to properly prioritize multiple and potentially competing requests. Overall responsibility will be to support a team of up to four executives. Responsibilities include: Timely and accurate coordination of internal and external meetings, including logistical details, communication, and follow-up Coordinate travel arrangements both domestic & international, requiring an understanding all aspects of each executives business agenda, as well as personal preferences, may include making restaurant and other business entertainment suggestions and reservations Prepare monthly expense reports, identify and resolve all discrepancies Proactively and frequently check in with managers Screen communications as needed reading, researching, collecting, prioritizing and routing correspondence and information with proper level of professionalism Accurately update contact information in Outlook and CRM database Maintain and protect confidentiality with regard to all aspects of client and company information Adhere to company policy while best needing the needs of executives supported Desired Skills, Background, & Qualifications 2+ years Administrative Assistant experience, preferably in the Financial Services or Professional Services (Consulting, Law, Advisory, etc.) industries Proficient in MS Office Suite (Word, Excel, Outlook, and PowerPoint) Highly organized with strong attention to detail; demonstrates accuracy and thoroughness Exceptional verbal and written communications skills Proactive and self-motivated able to anticipate the needs of others Ability to juggle multiple assignments and prioritize effectively; demonstrates sense of urgency Manages competing demands well; able to deal with change, delays, or unexpected events Ability to follow process and procedures; looks for ways to improve and promote quality Resourceful self-starter, able to work independently and as team player A positive, enthusiastic approach to work and collaboration High degree of professionalism and reacts well under pressure Appropriate discretion and integrity handling confidential and sensitive information Treats people with respect; keeps commitments; inspires the trust of others Able to collaborate across teams and levels High-level of engagement and commitment to firm's goals and organizational success Excellent professional references Salary $75,000-$95,000 base

Created: 2024-11-02