Administrative Specialist Senior

Advertisement Closes 11/3/2024 (8:00 PM EDT) Administrative Specialist Senior Pay Grade13 Salary $54,486.72 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Office of the Secretary Location Location Varies, USA The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time. Description If you are looking for a challenging yet rewarding position in a collaborative atmosphere, this may be the position for you. The Office of Application Technology Services (OATS), Division of Eligibility Systems (DES) develops, maintains and monitors mission-critical systems, such as the Integrated Eligibility and Enrollment System (IEES) (i.e. Worker Portal/kynect), the Online Tracking Information System (OTIS), the Kentucky Integrated Child Care System (KICCS) and kynect resources and kynect ability. DES uses innovative technology to meet requests from CHFS related to health and human service programs. The systems supported within DES are essential to many citizens within the Commonwealth as well as to CHFS agencies, which provides a unique perspective and sense of accomplishment. Responsibilities include, but are not limited to, the following: Provides professional support to the division by implementing & maintaining administrative & departmentalprograms, and activities. Review DES and OATS policies and procedures to respond to employee plete a semi-annual review of division documentation to ensure it is up to date. Responsible for updating contract staff in eTime. Process SDS Vendor Invoice for payment via the UPDOCProcess. Assist with preparing timesheets for contract staff. Assists with onboarding new staff and preparingnew hire documents. Maintain staff access to WTL. Timekeeper for the Division. Runs error reports in KHRIS. Prepares personnel actions for Division viaDocuSign. Schedules interviews for positions across the division, including all required candidate selectionand hiring forms. Communicate & interpret payroll rules, regulations/policies. Compiles reports for theDivision. Updates the Division Org Chart as needed. Prepares procurement documents for the Division and obtains appropriate signatures. Enter PPATS forprocurement and software maintenance. Schedules multi-organizational meetings including agendas, minutes, and follow-up action items. Includesquarterly meetings with SDS Vendors, and compiles information on contractors before the meeting. Prepares and submits travel requests and payment vouchers. Responsible for ProCard and US Bank processingfor payment. Skills and Expectations include, but are not limited to: Proficient in Microsoft Products, Outlook, Excel, etc. Be self-motivated. Able to work well under pressure. Have good time management and organization skills. Have strong written and verbal communication skills. Enjoy working in a team environment. CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at or Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact LeAnne or . An Equal Opportunity Employer M/F/D

Created: 2024-10-31