Legal Services Assistant & Office Coordinator

Job Summary: The Legal Services Assistant & Office Coordinator will be responsible for coordinating the general facilities and daily operational needs of the office in addition to providing assistance to legal personnel. This person must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position. Essential Job Duties: Coordinate office needs, including but not limited to: facilities, supplies, and resources for daily operations Liaise with building management to communicate information to the team Liaise with HR, IT and other departments to ensure successful onboarding and offboarding of team members Analyze, adopt and proactively use firm technology tools to enhance efficiency in all aspects of legal and non-legal processes Assist assignments with technology needs Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption Serve as a positive driver on Firm initiatives, policies and procedures Prepare and complete filings, letters, and other related tasks to support the practice Manage all aspects of administrative practice, including legal and non-legal processes Coordinate travel arrangements, including preparing itineraries, agendas and travel expense reports, booking transportation and arranging lodging, and making arrangements for meeting space and amenities Prepare expense reimbursement and disbursement requests Correspond with clients and manage client requests as needed Maintain positive relations with internal clients and co-workers and contribute to the team structure to assist with specialized tasks as needed Manage scheduling of meetings, travel, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments Ensure client requests and deadlines are addressed Compile data and research as requested Minimum Requirements: High School Diploma required Five years of experience providing administrative legal support required Exceptional written and oral communication skills Excellent clerical skills and knowledge of grammar, spelling and punctuation Exceptional customer service skills in person, over the phone and via email Exceptional attention to detail and ability to work independently and proactively Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint Ability to maintain strict confidentiality due to the nature of the position Must be able to perform all essential duties Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller's Diversity & Inclusion efforts on our website. Ice Miller is an Equal Opportunity Employer.

Created: 2024-10-30