Operations Coordinator

Description Hilton Garden Inn, located near I-880 and just north of Santa Clara and Silicon Valley, our Fremont hotel puts you near many businesses in the Fremont and San Jose areas and corporate hub in Silcon Valley. We are easily accessible to California's Great America Theme Park and located less than 20 minutes from Levi Stadium and the SAP Center. Our indoor pool is available throughout the year, along with free Wifi and fitness center Compensation: $25.00-$28.00 per hour Job Overview: Assists managers in all facets of sales/service process, by typing, copying, distributing and filing all related correspondence as well as answering and responding appropriately to incoming telephone calls. Responsibilities and Duties: Takes booking inquiry information via phone and prepares proper paperwork. Enters data, (operates various word processing and other software packages) to produce correspondence, forms, memoranda and other documents. Understands written and verbal instructions. Answers telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercises decision making skills to direct callers' request. Accurately records messages for staff and distributes the written messages to the staff members' office in a timely manner. Distributes printed documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier Transports printed documents weighing up to 10 pounds to offices, mailrooms and other locations throughout the hotel building. Organizes, files and retrieves documents in appropriate binders in order to maintain essential records used in the department op Organizes items alphabetically and numerically. Distributes outgoing and inter-office mail and documentation throughout hotel. Answers telephones for other individuals within department during their absence from the office. Reconcile cash drops and bank drops report to accounting. Ensure all accounts are in balance. Ensure proper end of month reporting. Post/collect payment for Groups. Review Open Balances/House Accounts. Staying on Top of Guest/Reservation emails. Send out Invoices for balances open in AR and post payments in AP. Performs other related duties as assigned. Specific Job Knowledge and Skills: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Basic secretarial knowledge such as business letter formats and telephone etiquette. Excellent telephone skills and manners; ability to interact with fellow employees and clients of the hotel, both via phone and in person. Working knowledge of Microsoft Word 2000. Ability to read, write, and speak using excellent grammar and communication skills. Ability to input data into a computer. Other Expectations: Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel. This includes nights, weekends and/or holidays. All team members must maintain a neat, clean and well-groomed appearance (specific standards available). Team Members are always required to take on the responsibility and wear appropriate Personal Protective Equipment (PPE) as determined by position and duties. Complies with health and safety rules, regulations and procedures to maintain a safe environment. Working Conditions: Physical Demands: The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications: Education: Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge of skills and abilities. Experience : One to two years of prior comparable human resources, Sales Assistant, and or Front Office experience preferred. Licenses or certificates: None required. Grooming: All team members must maintain a neat, clean and well-groomed appearance (specific standards available). Other: Additional language ability preferred. Spire Hospitality participates in E-Verify Qualifications Experience 1 - 2 years: Hilton Experience a plus (required) 1 - 2 years: Front Desk, Housekeeping, Sales and accounting Experience a plus (required) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2024-10-30