Executive Assistant, Alliance Development, Policy and ...

The American Cancer Society Cancer Action Network (ACS CAN) is the nation's leading cancer advocacy organization. Together with our charitable partner, the American Cancer Society, we work in Congress, state legislatures and local jurisdictions to support evidence-based policy and legislative solutions designed to eliminate cancer as a major health problem. A successful Executive Assistant will have strong organizational abilities, be able to engage and support development activities, lead and/or support team projects and workstreams, and act independently. They will provide key administrative support to the Senior Vice Presidents of Alliance Development and Policy & Advocacy Communications for their respective teams. Responsibilities include calendar management and scheduling, organizing meetings and development activities in support of department priorities and goals, special projects, and ACS CAN and ACS events support. This is a REMOTE HYBRID role at our Washington D.C. Advocacy Headquarter office. This role will be home based with a minimum of once a week onsite. Flexibility to go onsite as needed is preferred. Major Responsibilities Manages leaders' daily and long-term schedule (set appointments, schedule meetings, set travel, prepare event and conference briefing notes, issuing and responding to invitations, follow-up with contacts, correspondence, etc.). Direct responsibility for providing the administrative support necessary to achieve organizational goals and objectives including submitting, navigating and facilitating approval of expenses, costs, budget information, supplier/vendor requirements, contracts, SOWs, etc. Provide project assistance for administrative, development and team operations, and ad hoc projects. Provide support for respective teams including scheduling, organizing files and documents, etc. Keeps appropriate and organized files and records and prepare reports as required. Develops a strong understanding of operations and objectives to support the achievement of mission and development goals. Provides engaged and professional support to staff working with the respective teams; organize and support events, meetings and activities. Provide support for donor stewardship engagement, outreach and follow-up. Enter and maintain tracking of development activities in CRM/Salesforce, review SF reporting and pipelines, and track reporting against targets and goals. Prepare, organize, update and maintain marketing and informational presentations and other marketing and branded collateral. FORMAL KNOWLEDGE Associates degree or a combination of education and work experience. Bachelor's degree preferred. 2-4 years of progressively responsible administrative, executive and development support experience. Other Skills Excellent interpersonal skills to interact and work with team, staff, and organization. Strong writing, communication, and project management skills; exceptional attention to detail. Experience with Salesforce/CRM systems. Exceptional customer service skills; ability to develop and sustain positive relationships with donors and volunteers. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Canva, digital platforms and systems, Salesforce/CRM; comfortable learning and navigating new technology systems and tools. Ability to work independently and collaboratively. Effective in working well under pressure with tight deadlines. Ability to respond to changing circumstances and priorities in a focused and timely manner. SPECIAL MENTAL OR PHYSICAL DEMANDS Limited travel, including evening and weekend work required. The American Cancer Society Cancer Action Network has adopted a vaccination policy that requires all staff, regardless of position or work location, to be fully vaccinated against COVID-19 (except where prohibited by state law). ACS CAN provides staff a generous paid time off policy; medical, dental, retirement benefits, wellness programs, and professional development programs to enhance staff skills. Further details on our benefits can be found on our careers site at: /benefits . We are a proud equal opportunity employer. #J-18808-Ljbffr

Created: 2024-10-30