Payroll Assistant III

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. ESSENTIAL DUTIES: (Primary Duties and Responsibilities) Prepares and distributes the weekly and bi-weekly payrolls for the assigned divisions of the company. Enters union, hourly and salaried payroll timesheets, work orders, payroll adjustments and corrections into the payroll system. Processes final payments to terminated employees ensuring payments are timely and in accordance with federal or state legislative requirements to minimize risk. Maintains accurate records on all employee payroll transactions. Verifies pay rates and deductions to ensure compliance with company policy, union contracts, SOX controls and employee designations. Analyzes, Audits, validates, and prepares time sheet data for the payroll system in accordance with the payroll schedule. Runs standard reports to identify exception time situations. Verifies that all employees in the assigned group have submitted their time sheets and that all hours are coded and accounted for correctly. Responds to payroll inquiries and requests within established service level agreements. Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed. Updates and maintains documentation on all payroll policies and procedures and complies with departmental process guidelines and standards during each payroll cycle. Prepares and maintains detailed reconciliation documentation of payroll data to general ledger account balances. Reviews accounting ledger entries, identifies and resolves discrepancies and variances and updates general ledger information as needed. Assists with monthly, quarterly and annual payroll tax returns prepared and processed by the vendor. Processes voluntary employee deductions such as 401(k), employee stock purchases, and United Way. Assists in processing tax withholdings and payments to townships, municipalities, counties, etc. Requests check payments for union dues, stock, thrift plans, United Way, etc. Generates and distributes standard and ad hoc payroll reports as needed for internal finance and operational departments to track labor costs. Supports system elevations and process automation. Develops knowledge of payroll and timekeeping system fields, codes, and processes to problem solve issues such as vendor interface failures, etc. Develops close working relationships with internal partners such as the Finance and Accounting teams, Benefits, IT, etc. to quickly resolve issues and handle special requests. Maintains current on applicable local, state and federal wage and hour and payroll laws and regulations. Updates and maintains payroll files. Files paperwork, maintains weekly payroll reports and ensures documentation and records comply with audit control standards, practices and procedures. Assists with other tasks or special projects, e.g. W-2 reconciliations, internal and external audits, etc. as assigned To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function(s). QUALIFICATIONS (Required Experience, Education, Licenses, and Certifications) An Associate's degree in finance, accounting or a related field A Bachelor's degree preferred A minimum of 5 years payroll experience KNOWLEDGE, SKILLS AND ABILITIES: (Examples below) Familiarity with payroll processing systems such as Lawson, ADP, PeopleSoft, SAP, etc. Expert knowledge of payroll, payroll deductions and payroll taxes Excellent Excel or spreadsheet software skills with extensive knowledge of Microsoft office applications, HRIS, and other vendor interface protocols Excellent written and verbal communications skills; communicate effectively (clearly, concisely and professionally) with internal customers Strong customer service skills Ability to work well under pressure and meet weekly payroll deadlines Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment Ability to work independently with minimum A team player able to work effectively in a team fostered multi-tasking environment WORKING CONDITIONS/PHYSICAL DEMANDS: Perform deskbound work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Desk work involves sitting/standing most of the time. See, hear, talk, and perform tasks requiring manual dexterity. Operate standard office equipment. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs. Essential Utilities, Inc., is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Essential Utilities is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (). To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: Family members cannot result in a supervisor/subordinate reporting relationship Family members cannot work in the same department.

Created: 2024-10-29