Assistant Plans & Programs Coordinator

Summary The Office of Admissions is a Cost Center at the U.S. Naval Academy. Which is responsible for: the class selection of midshipmen; marketing and outreach; Science Technology Engineering and Math (STEM) programs; and competitive recruitment of students from national high schools, colleges, and the Naval Services. The Assistant Plans and Programs Coordinator manages the administrative and logistical requirements for Summer Seminar, and provides support to STEM Programs and the Office of Admissions. Responsibilities The Assistant Plans and Programs Coordinator will report to the Plans and Programs Coordinator to coordinate the USNA's Office of Admissions outreach programs. Incumbent will coordinate with the Plans and Programs Coordinator to maintain legal release forms for applicable programs to include media release, consent to treatment of a minor, yard patrol liability and zero tolerance behavioral forms. Coordinate with the NASS OIC and AOIC to provide real time status updates to the Plans and Programs Coordinator. Status will consist of demographics, total applicant numbers, reports and presentations, and the collection of required forms. Responsible for the management of the bank online payment module to include oversight and daily transfer of information between systems, securing venue bookings for program execution, coordinating website updates and social media postings with the Digital Media Specialist, and coordinating with USNA faculty for required workshop materials. Provide customer service to program participants to include, but not limited to program email traffic, processing refunds, solving payment discrepancies and assisting with technical issues (applications, payments, scholarships, etc.). Support the administration of a need-based scholarship program, to include management of the application and screening process, and manage the scholarship portion of the budget. Coordinate with the STEM Coordinator to provide updated reports for sponsorship through the U.S. Naval Academy Foundation and Alumni Association. Assist the Plans and Programs Coordinator and the Candidate Guidance Fund (CGF) Manager with day to day tracking and management of the NASS portion of the Non-Appropriated Funds (NAF) budget. In addition to the day to day management, the incumbent will complete NAF paperwork in support of Admissions Outreach Programs and assist in the coordination of annual CGF account review conducted by Command Evaluation. Coordinate with lead sources to create appropriate contracts and/or orders for NASS, and complete appropriate NAF paperwork upon approval of budget allocation/criteria. Coordinate with NABSD Procurement and Accounting to create Purchase Orders, collect invoices, ensure payments to vendors, complete NASS Payroll disbursements and provide NASS deposit reports for Candidate Guidance Fund. Incumbent will be responsible for providing general support to the Admissions Staff, Plans and Programs Coordinator, STEM Coordinator, and Director of Strategic Outreach. Provide general program support by assisting in ordering participant clothing and gear to include pre-production approval, development of marketing materials. Occasional nights, weekends, and periodic travel will be required to ensure support and execution of Admissions programs. Other related duties as assigned. Requirements Conditions of Employment Qualifications Qualifications and KSAs from vacancy announcement Education Additional Information Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Please be advised that applications received after the closing date listed above will not be considered. Applications and resumes will not be returned to the applicant. Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of said requirements. Applicants may be required to provide proof of education, etc. All selections are contingent on obtaining satisfactory employment reference checks. We are an E-verify participant. Please be informed that applicants will be required to submit a federal government background check. As a condition of employment, the selectee will be required to participate in direct deposit/electronic fund transfer as specified in the negotiated agreement. Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct. DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation or other non-merit factor. Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case by case basis.

Created: 2024-10-29