P-Card Administrative

Job Description ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST/ EXAM NO.0162 ARE ELIGIBLE TO APPLY. AGENCY DESCRIPTION Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live. As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York Citys yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others. Our Agencys five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are: 1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a response-ready organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods 3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness 4) Reduce black maternal mortality and make New York a model city for womens health 5) Mobilize against and combat the health impacts of climate change Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racisms impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes. ___ The Office of the Agency Chief Contracting Officer (ACCO) within the Division of Finance is seeking to hire an exceptional, highly motivated, detailed-oriented Administrative Accountant, Non-Managerial II to perform duties of a P-Card Administrator. The successful candidate will have worked in a fast-pace, complex agency and have extensive experience successfully managing P-Cards. The P-Card Administrator will be responsible for managing the agency's p-card program, which is currently comprised of approximately 40 cardholders and their approvers and supervisors, which accounts for approximately $1.5 million of the agency's OTPS spending. With a staff of more than 6,500 and a budget of $1.6 billion, the New York City Department of Health and Mental Hygiene is the nation's premier local health agency. Its 100 plus programs protect and promote the health of the world's most culturally and linguistically diverse city. As a P-Card Administrator duties will include, but are not limited to: - Ensuring that Cardholders adhere to agency and City p-card policies. Actively and regularly review the agency's p-card policy and recommend changes and updates as appropriate. - Creating and maintaining comprehensive p-card files, and fully comply with any audit requests. - Liaising with the DCAS Citywide P-Card Administrator and their staff. - Coordinating new card request, relinquishments and special requests. Ensure that individuals nominated for new cards have the requisite background to hold a P-Card. - Orienting new cardholders to proper procedures and conduct regular trainings in the appropriate use of P-Card. - Monitoring P-Card transactions daily to ensure users' compliance with agency and City P-Card policies. - Contacting cardholders with questions or issues regarding card usage and make appropriate recommendations. - Providing technical assistance to cardholders and their approvers and supervisors to facilitate appropriate oversight approvals and clearances. - Identifying challenges and solutions on P-Card; corresponding with program and ACCO Senior Staff for rapid resolution. - Participating in meetings concerning P-Card, providing accurate status of the agency's P-Card program. - Promoting increased utilization of City-Certified MWBE Vendors and assist in the achievement of other initiatives related to the agency's P-Card program. - Working on Special Projects as necessary. ADDITIONAL INFORMATION **IMPORTANT NOTES TO ALL CANDIDATES** Please note: If you are called for an interview, you will be required to bring to your interview copies of original documentation, such as: - A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Drivers license. - Proof of Education according to the education requirements of the civil service title. - Current Resume - Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e., telephone, Cable, Mobile Phone) Additional documentation may be required to evaluate your qualification as outlined in this postings Minimum Qualification Requirements section. Examples of additional documentation may be, but not limited to college transcript, experience verification or professional trade licenses. If after your interview you are the selected candidate, you will be contacted to schedule an on-boarding appointment. By the time of this appointment, you will be asked to produce the originals of the above documents along with your original Social Security card. "FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL TO APPLY: Apply online with a cover letter to In the Job ID search bar, enter job ID number. We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted. The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply. All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. Qualifications 1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or 2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-10-29