Credentialing Administrative Assistant

The ABAI was established in 1971 as one of the 24 medical specialty boards (Member Boards) that make up the American Board of Medical Specialties (ABMS). Through ABMS, the boards work together to set and sustain common standards of expertise and professionalism that each uses to evaluate candidates for board certification and specialists to maintain their certification. Medical specialty certification is the largest standard-setting and assessment process established and maintained by a profession.Administrative·       Assist CFOO with written, e-mail, and verbal correspondence as necessary.  This includes general correspondence as well as telephone calls to communicate ABAI policies and proceduresReview license and DANS issues and make recommendations for corrective action by CFOO Ethics and Professionalism (E&P) CommitteeAssist CFOO with the preparation of documentation of non-standard training for review by the E&P CommitteeVerify physician certification statusInterface with staff of other ABMS member BoardsReceive and distribute incoming mailSchedule appointments, meetings,  and conference calls and accurately duplicate and assemble materials for meetingsAssist CFOO in maintaining electronic calendarAssist with ABAI Director nomination informationAssist with ordering certificates and tributes for outgoing DirectorsAssist CFOO in preparing agenda books for interim and annual BOD meetingsOrganize and maintain files for misrepresentation issues, finances, etc.Keep inventory of office supplies and place orders as necessaryPrepare bank deposits as necessaryExaminationsProcess incoming applications for the certification examination and ensure all documentation is received in a timely fashionEnsures all credentialing requirements for the certification examination are met (License, photograph, recommendation letters, etc.)Ensures all examination fees are receivedEnsures candidates for examination receive accurate test site informationFiles and enters into database all credentialing items in a timely fashionExhibitsWillingness to assist at the exhibit booth during the annual meetings of the AAAAI and the ACAAIAssists with the preparation of materials for use at the exhibit boothBook accommodations for Society Meetings TravelWillingness and ability to travel on Board business (interim and annual BOD meetings, AAAAI meeting, ACAAI meeting, Program Director's Winter Meeting)Knowledge, Skills and AbilitiesExceptional organizational, time management, interpersonal and communication skillsAbility to project a professional demeanorAbility to compose letters, e-mails, etc.Ability to provide a high level of customer serviceWillingness to be flexible as office needs changePossess a positive attitude and the perseverance to get through difficult situations with a sense of humorMust be detail oriented and able to complete tasks accurately and in a timely fashionWillingness to operate all office equipmentMust possess knowledge of Microsoft Office Suite - Word, Excel, Access, etc.Ability to follow instructions and willingness to ask for clarification when neededAbility to be resourceful and respectful and possess the initiative to complete all tasks to completionRequirementsMinimum of three years office experience, preferably in a medical environment. Associates degree preferred.SupervisorChief Financial and Operating Officer

Created: 2024-10-29