Accounts Payable Clerk Class I, 12M (SPSSA Union)

Position Type: Secretarial/Clerical/Accounts Payable Date Posted: 7/30/2024 Location: Administration Building Date Available: Immediate Opening Closing Date: Until Filled District: Saginaw Public Schools - website JOB TITLE: Secretary -Accounts Payable (Class I, 12 Month) DEPARTMENT/BUILDING: Fiscal Services/Administration REPORTS TO: Deputy Superintendent of Fiscal Services GENERAL SUMMARY: Saginaw Public Schools Accounts Payable Secretary is responsible for performing activities related to the accurate processing of authorized invoices, recording, updating and reconciling related financial information and providing instructions and/or accounting support to other personnel in accordance with established practices. DISTRICT-WIDE PERFORMANCE STANDARDS: The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of accounting/bookkeeping principles Knowledge of office equipment Knowledge of the accounting and spreadsheet software used to generate reports and other documents Knowledge of basic math, including calculations using fractions, percents, and/or ratios Skilled in the use of various office equipment Skilled in the use of technology Ability to deal effectively and courteously with all staff and business contacts Ability to maintain confidentiality Ability to meet deadlines and schedules Ability to set priorities Ability to work with detailed information/data Ability to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school community Physical Demands - While performing the duties of this job, the employee must be able to lift 30 lbs. and sit or stand for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. DUTIES AND RESPONSIBILITIES: Create an atmosphere in the Financial Services office that is welcoming and that values our students, parents, district employees, district vendors and the community Perform tasks necessary for processing invoices for payment, including verifying that materials have been received or that services have been performed, matching invoices to supporting documentation, verifying accuracy of invoices, posting payments to the general ledger, entering payments into the district accounting system for payment and, consulting with district personnel on payments as necessary. Build excel spreadsheets to allocate payments Reach vendors to resolve billing discrepancies or problems as they arise Ensure invoices are approved for payment Work with the accounting specialist to establish list of payables to be booked back annually Maintain file of invoices and open purchase orders Process and distribute vendor payments Assist in the district's annual audit process Assist with US/inter-office mail distribution/Switchboard on a rotating basis. Perform other duties as assigned EDUCATION AND/OR EXPERIENCE: High school graduate or equivalent Accounting/bookkeeping experience required. SPECIAL REQUIREMENTS: None WORKING CONDITIONS: Office environment where there is no physical discomfort due to temperature, noise, dust. SUPERVISORY RESPONSIBILITIES: None FISCAL RESPONSIBILITIES: Assist Executive Director of Fiscal Services in preparing and tracking budgets Process and generate vendor payments Verify materials or services have been received or rendered Resolve problems or billing discrepancies with vendors CURRICULA RESPONSIBILITIES: None METHOD OF EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Preceding data are intended to convey information essential to making fair pay decisions about the job and are not exhaustive lists of the skills, efforts, duties, responsibilities or working conditions associated with it. Revised by Human Resources: 2/2022

Created: 2024-10-29