Operations Coordinator, Procurement and Contracts

POSITION TITLE: Operations Coordinator, Procurement and Contracts LOCATION: Baltimore, MD TRAVEL: None POSITION SUMMARY The NAACP is seeking an Operations Coordinator of Procurement and Contracts to support the Operations team for vendor contracting, process streamlining, status updates, and driving recommendations to support the Association's policies and guidelines. The Operations Coordinator of Procurement and Contracts will help draft, review, and revise a wide variety of inbound and outbound contracts, including vendor, independent contractor, marketing, events, licensing, confidentiality, and other agreements. The Operations Coordinator of Procurement and Contracts will also assist in the creation and maintenance of contract-related processes, systems, and playbooks to improve transaction velocity, efficiency, and standardization while also identifying improvements to current workflows. Responsibilities/Duties Assist the Operations Manager of Procurement and Contracts by ensuring a comprehensive contract management system is rigorously maintained; Coordinate business and system enhancements to facilitate improved reporting; Identify issues. liaise, and provide guidance on contractual matters; Draft and create contracts for review by management; Support compliance by ensuring appropriate contractual terms are in place with vendors; Organize and contribute to templates, playbooks, and guidance documents; Prepare presentations, and draft and revise contract letters; Conduct training on contracting processes and initiatives; Write, evaluate, support the negotiations and execution of various contracts; Maintain correspondence and documentation related to contracts; Monitor contracts and advance close-out, extension, or renewal of contracts; Collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness, addressing and resolving gaps when identified; Document processes, policies, and procedures to establish a repository of institutional knowledge to be leveraged across Operations and the Association; Problem-solve contract-related issues and escalate as necessary; Support additional organizational, administrative, and special projects, as necessary; and Perform other duties assigned by the Operations Manager of Procurement and Contracts, or designee. Qualifications Education/Professional Experience High School Diploma and Certificate in Procurement and Contracts or equivalent; Bachelor's degree preferred; Non-profit experience preferred; 1-2 years of experience working in procurement or contracts administration; Familiarity with content and standard working language for contracts; Proficient with Microsoft Office Suite, Microsoft Programs, data visualization applications, or related software; Proven ability to build professional relationships with management and vendors to achieve outcomes; Proven ability to collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified; and Excellent written and verbal communication skills.

Created: 2024-10-29