Accounts Payable Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES: • Handle the administrative and clerical needs of the AP/Finance Department Process bi-weekly payroll in coordination with a third-party payroll provider. Play a key role in managing risk and safeguard resources through internal controls. Be willing to research and learn about accounting for a broad range of industries. As a small office, employee may be required to handle some administrative duties. Handle any other duties assigned by the CFO or VP of Administration. QUALIFICATIONS: • A minimum of a high school diploma or equivalent is required. • Previous experience in a similar role is preferred. Strong IT skills required. Knowledge of payroll rules and regulations Will be required to work in the office. COMPETENCIES: • Execute daily processes and controls accurately and in a timely manner; ensure compliance with company policies. • Provide customer service to internal, related entities. • Data Entry skills are essential. • Must possess proficiency in Accounts Payable (AP) including experience in coding invoices. • Utilize skills in Accounts Payable (AP), Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, Quickbooks and Netchex to perform tasks effectively and efficiently. • Sort, log, photocopy, and file invoices, checks, and other documents. • Verify, log, and mail checks, including expediting special handling. • Reconcile payroll provider's quarterly and annual reports to bi-weekly payroll. • Provide company/employee specific rates for withholdings and or benefits to payroll provider. • Resolve payroll or remittance errors with the payroll provider. • Keep track of employee paid time off. • Facilitate adding/removing employees from insurance benefit and related programs. • Perform special projects as assigned. • Strong communication skills, both written and verbal, are necessary. • Must have high attention to detail and accuracy. • Proven ability to manage multiple tasks simultaneously. • Must be able to meet deadlines and work under pressure. • Strong problem-solving skills are necessary. Forward thinking and ability to transition easily from task to task at different skill levels. Proven track record of setting and achieving organizational goals. Excellent communication skills Exhibits a positive, collaborative, and professional attitude. Work effectively in a team-based, complex, fast paced environment. Practice a high level of integrity and discretion. Ability to maintain and respect sensitive, private, and confidential information.

Created: 2024-11-02