Accounting Specialist I

Salary: $36,682.00 - $64,194.00 Annually Location : Wake County, NC Job Type: Permanent Full-Time Job Number: DPH Department: Dept of Health and Human Services Division: Public Health Opening Date: 10/23/2024 Closing Date: 11/7/2024 5:00 PM Eastern Job Class Title: Administrative Specialist I Position Number: Salary Grade: NC08 Recruitment Range: $36,682 to $39,381 Description of Work The Operations Unit of the NC State Laboratory of Public Health (SLPH) is currently accepting applications for a Accounting Specialist I. The Operations Unit provides logistical and facility support of the NC SLPH as well as the Office of the Chief Medical Examiner (OCME). This position performs accounting duties such as accounts payable, accounts receivable, deposits, fixed assets, travel authorizations/reimbursements and invoicing. This position works with 1 other Accounting Specialist, a Lead Accounting Technician and a Grants Coordinator. This position reports to the Accounting Supervisor for SLPH. The position's duties include but are not limited to: Accounts Receivable functions. Accounts Payable functions. Reconciling invoices against purchase orders while working directly with vendors, warehouse/receiving staff, and the SLPH Purchasing Agent to facilitate the processing of a variety of invoices. Resolving invoice discrepancies. Tracking/managing fixed assets. Assist the Laboratory in maximizing the collection of receipts including Medicaid and other fees through several activities. Assist in preparation of deposit, ensuring proper deposit into correct revenue account/cost center combination. Assist with administrative functions related to travel authorizations, travel reimbursements etc. Assist in processing and sending Newborn Screening invoices and credits on a monthly basis, as well as lab invoices daily. About the NC Division of Public Health: The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state. About the State Laboratory of Public Health: The State Laboratory of Public Health (SLPH), we provide medical and environmental laboratory services such as testing, consultation, and training, to public and private health provider organizations responsible for the promotion, protection, and assurance of the health of North Carolina citizens. SLPH serves the entire state as a reference laboratory for difficult, unusual, or otherwise unavailable laboratory procedures and assist in the development, evaluation, and standardization of medical and environmental laboratory testing procedures. We provide training and consultation to improve and assure quality services in other laboratories and certify milk and water laboratories and milk analysts. We test for Acanthamoeba to Zika and everything in between! Visit our website at to learn more. Campus Amenities and Benefits at the State Laboratory of Public Health : 220,000 square feet campus built in 2012 Plentiful Free Parking Easy access to shopping centers, the state art museum, healthcare providers, and highways (70, 40 and 440) Break Rooms with Vending Machines, Ice Machines, Coffee Makers, Magazines, and Commercial Grade Microwave Ovens Patio Dining with Umbrellas Weekly Food Trucks, including Double Food Truck Fridays Car Cleaning and Detailing Services On-site bimonthly Wellness Activities Fitness Center with Exercise Equipment and Classes Annual Flu Shot Clinic for Employees and Families Monthly and Quarterly Workshop Sessions Employee Engagement and Staff Development Activities NCSLPH Employee Recognition Programs State Health Plan and State of NC Employee Benefits Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for . For more information about DHHS: Knowledge, Skills and Abilities / Competencies To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified applicants must document on the application that they possess all of the following: Proficiency with Microsoft Office products (i.e., Word, Excel, Outlook) Knowledge of accounts payable and/or receivables Ability to work independently and as a team member Ability to communicate effectively both verbally and in writing Proficiency with Microsoft Office products (i.e., Word, Excel, Outlook) Knowledge of accounts payable and/or receivables Ability to work independently and as a team member Ability to communicate effectively both verbally and in writing Management Preferences: Knowledge of North Carolina Financial System (NCFS) or other accounting applications Minimum Education and Experience Requirements Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See for details. Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; OR An equivalent combination of education and experience. Supplemental and Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check. Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at . Transcripts, degree evaluations and cover letters may be uploaded with your application. NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact HR at . To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status". For technical issues with your application, please call the NeoGov Help Line at . If you have a technical issue with your Government Jobs account, please call their Help Line at . NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments: Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation. 01 I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. ( NOTE: AN ATTACHED RESUME NOR "SEE RESUME" DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.) Yes, I understand and have fully completed all requirements. 02 The budgeted salary for this position is limited to $39,381. If offered this position, are you willing to accept a salary within the posted recruitment range of $36,682 - $39,381? Yes No 03 Do you have prior experience with accounts payable and/or receivables? (You must show all related experience in the job duties of your application to receive credit.) Yes No 04 Do you have experience using MS Excel, Outlook and Word in an office setting? (You must show all related experience in the job duties of your application to receive credit.) Yes No 05 Where did you learn about DHHS or this opportunity? Company or OSHR Website Other General Job Boards Other Search Engines Other Social Media Internet Advertisement TV / Radio Employee Referral Conference / Career Fair Email campaign Professional Association or Industry-specific job board Indeed LinkedIn NC Nursing Board email Google 06 Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting in NYC in May 2021, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.)) Required Question

Created: 2024-10-29