Litigation Secretary

D3 Search is actively recruiting a mid-senior level Litigation Secretary for a highly respected CA-based law practice situated in San Diego, CA (92101).Position Title:Litigation SecretaryNote: 4+ years litigation experience is REQUIRED.LocationMap:San Diego, CA (92101)Employment Status:Full-timedirect hire employment opportunity. Non-exempt role (OT in accordance w CA laws).Employer Work Model:Flex hybrid work model (3 onsite2 remote).Summary:A prominent CA-based law practice is seeking an experienced Litigation Secretary to support the firm's staffing needs in their growing San Diego, CA office.Position Responsibilities:Drafts and formats correspondence, briefs and other legal documents.Prepare and process engagement letters, new clientmatter requests.Files court documents accurately and timely, following federal, state and judge-specific requirements.Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested.Coordinate travel arrangements for assigned attorneys, when requested.Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when anizes travel for assigned attorneys and completes expense reimbursements in a timely manner.Reviews and ensures accuracy of vendor invoices; timely submittal of invoices and check requests.Participates in the timely review and submission of pre-bills andor client bills.Able to juggle multiple assignments andor deadlines while maintaining a professional demeanor and timely seeks assistance when needed.Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.Requirements:High school diploma or GED required (college degree is preferred, but not required).Five years of experience as a litigation legal secretary required;Ability to accurately format documents in accordance with firm standards for format, style and quality, including table of contents and table of authorities.State and federal court filing experience (manual and electronic).Demonstrated knowledge of State and Federal filing procedures (e.g., Pacer, ECF).Demonstrates strategic thinking, problem solving and decision-making skills.Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).Annual SalaryCompensation:Salary is 100K (DOEDOQ).Firm Sign-On Bonus:To be disclosed w employment offer.Law Firm Health Benefits:Comprehensive & robust health benefits package, generous PTO, 401K, paid parking onsite, continuing education contributions and many other employee-centered perks, etc. Highly collaborative, collegial and supportive work environment.If interested in this full-timedirect hire Litigation Secretary role with this highly respected CA-based law practice situated in San Diego, CA (92101), and you meet the above qualificationsrequirements, please contact the following D3 rep.:Don Moser | D3 Search📬 | ☎️ 213-785-2485📌 Legal Search, LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Created: 2024-10-29