Program Administrator-iBuy

Program Administrator-iBuy Pay $28-35hour Duration 4 months + NY, NY 10003 *** Onsite 5 days We are seeking a creative, organized, and reliable individual who will play an integral role in supporting the department, student, faculty, and staff. Particular emphasis will be placed on supporting faculty facing tasks such as onboarding new faculty, distributing and organizing syllabi shells, process reimbursements, and overseeing department social media. A successful candidate will also support our team by maintaining communication with our audiences, creating and promoting events, deadlines via email, responding to inquiries from current and prospective students, and collaboration with the team. Tasks will include, but not limited to: Guide new faculty through the onboarding process/site Create syllabi shell templates as outlined by the office of academic affairs, distribute to and collect completed templates from the adjunct faculty, and work together with the Academic Director to ensure accuracy and compliance Onboard suppliers and process invoices in a timely manner for services through iBuy guide and process faculty and staff through the travel and expense reconciliation process in Concur and UDW+ Oversee and assist with room reservation faculty and staff including the HiHub in collaboration with the Program Administrator and the SPS Social Media Working Group, draft social media posts Assist with faculty payment entries in FAS system Scheduling, and sending departmental communications via EMMA, Gmail, and other platforms. Respond to inquiries from and support the Tisch Center students, faculty, and staff Assist in scheduling current and prospective student appointments when requested via Google Calendar and Connect Greet students and serve as a resource to those that visit General Qualifications: Strong organizational and interpersonal skills Adaptable and flexible in working across teams and stakeholders Excellent verbal and written communication skills Detailed oriented and able to work independently Reliable/on-time and accountable for the quality of work Self-starter who is able to work independently Must be in good academic standing Sensitive to diverse populations Able to handle confidential/sensitive data with discretion and use various systems and platforms and navigate and manage complex databases and reports Remain adaptable and flexible with ongoing changes in priorities and deadlines

Created: 2024-10-29