Assistant Facility Manager

The Safer Foundation is a social service provider to individuals with arrest and conviction records. Through a full range of services, including case management, educational instruction and advocacy, we focus on preparing individuals for the world of work by helping them find and keep productive and meaningful employment. General Summary : The purpose of the Property Management Department is the management of the fiscal and physical aspects of the operation of Safer owned residential, commercial, and community properties. The Property Management Department is comprised of teams in Property Management and Facilities who work in conjunction with Asset Management and Real Estate Development, Acquisition and Construction Department. The Assistant Maintenance Manager is responsible for the maintenance and upkeep of Safer Foundation commercial and residential real estate portfolio in order to be presentable and safe for residents, staff, and visitors alike. The Assistant Maintenance Manager will perform general maintenance and repairs for assigned equipment and facilities including plumbing, electrical, basic carpentry, heating and cooling, and other building systems either alone or supervising a team of others and/or contractors (when necessary) to complete the work, as necessary. The commercial and residential properties must be maintained audit-ready at all times in order to be always prepared for inspections. Performance Results Description The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values. Exceeding Expectations, Communication and Collaboration, Integrity and Evidence Based Innovation. Essential Duties and Responsibilities: Stakeholder Interface and Service Troubleshoots issues to determine necessary repairs. Painting premises including preparing walls, making any spot repairs that may be necessary prior to applying paint to walls and surroundings Heating, Ventilating and Air Conditioning (HVAC) including making repairs to ensure HVAC performs at its maximum efficiency Plumbing including repairing pipes, leaks, and replacing sinks, faucets, commodes to ensure restrooms and kitchen and any other areas where there is water works at it is utmost efficiency. Leaks must be repaired immediately in order to save water and reduce water bills Oiling door knobs, locks, hinges, and gates, as required. Repairing and unclogging toilets, sinks, bathtubs, showers, and exterior drains. Ensuring that fire extinguishers, hydrants, alarms, and emergency exits remain in excellent working condition at all times. Unlocking apartments in instances where tenants have lost or forgotten their keys. Complete all assigned work order each day and accurately document a work performed in property management software, including all parts and charges each day. In conjunction with Property Manager, inspect vacated apartments and complete make-ready checklist. Routinely perform duties to restore units to "make ready" status. Re-inspect vacant units with Property Manager after make-ready has been completed to sign off on work prior to unit leasing. Electrical wiring, light switches, bulbs, etc. are inspected so as to not cause any shorts or hazardous and unsafe conditions. Carpentry repairs and job orders are completed within timelines that provide a welcoming environment to those that live, work, and visit. Complete all preventative maintenance assigned. Utilize the new property management software to manage and track work orders, ensuring timely completion and closeout. Participate in training sessions to become proficient in the new software. Performs other related duties as assigned. Stakeholder Outreach and Recruitment Maintains property and surrounding areas (such as parking lots, sidewalks and alleys are always free of debris. Tracking, Document, and Reporting Maintains inventory of supplies and materials; orders more as needed for repairs and maintenance. Required Knowledge, Skills, and Abilities: Ability to follow instructions from supervisors and provide instructions to those under your supervision. Knowledge of general carpentry and repair. Ability to use hand tools and power tools. Excellent organizational and time management skills. Hands-on experience and self-sufficiency with Microsoft productivity tools, including Outlook (for email), Office (Word, PowerPoint, Excel), and online collaboration tools (video conferencing, Zoom/Teams, messaging). Strong communication skills (written, oral, interpersonal including reading comprehension) Great customer service ability in order to work with both internal and external audiences Driver's license and ability to travel throughout the portfolio Education and Experience: High school diploma/GED 2 years' successful experience in facilities maintenance required Supervision experience a plus Physical Requirements: Walk and climb stairs Stand for long periods of time Lift 50 lbs. Climb ladders and work at high altitudes Maintain composure under pressure Required to be on call in accordance with the Department's on call schedule for after-hours emergencies. Licenses and or Certifications: HVAC, preferred. Safer Foundation is a drug-free workplace. Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans No Phone Calls Please

Created: 2024-10-29