Budget Coordinator for the Division of Administrative &...

Job Description About the Agency: The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the citys neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the citys history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York Citys complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth. Your Team: The Office of Enforcement and Neighborhood Services (OENS) leads the agencys effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health. OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations. The Office of Enforcement and Neighborhood Services is composed of six divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), and Emergency Operations and Enhanced Enforcement Division (EOD). Your Impact: AIC enforces existing internal controls to limit potential operational vulnerability and exposure to risk across the targeted areas by assessing the effectiveness of the various OENS field operations staff and processes through training, audits, and field evaluations to ensure that the Offices overall business practices are subject to safeguards that promote efficiency, transparency, integrity, and accountability. Its mission is to offer a framework, complete with practical strategies and tools to effectively achieve organizational objectives. Your Role: Under the direction of the Director of Non Construction Budget in the Administration and Internal Compliance (AIC) Division, the selected candidate will be responsible for, but not limited to, the following: - Develops, maintains and uses spreadsheets and databases to assist in the identification of financial or operational trends to provide a quantitative basis for recommended courses of action for the offices AOTPS budget in support of the following Divisions: Administration & Internal Compliance, Code Enforcement, Housing Litigation and Neighborhood Preservation. - Prepares and coordinates submission of all supply and services requisition forms for the Non-Construction Divisions mentioned above. This includes item researching, pricing, budget code allocation, submission tracking and encumbrance management; - Examines samples of items to determine compliance with specifications or standards; - Obtains corrective action where vendor has failed to provide contracted goods or services; - Coordinates with vendors, OENS Liaisons and HPD Fiscal to ensure accurate and timely processing of invoices; - Tracks, analyzes and interprets open and unresolved encumbrance data to identify issues in targeted budget codes using various tools including Crystal Reports, MS Excel, MS Access, FMS3 Aging, and HPDInfo queries; - Prepares complex summary and ad-hoc reports to monitor encumbrance activities using various tools including Crystal Reports, MS Excel, and MS Access; - Performs extensive research on several mainframes such as FMS3, FMS Crystal and HPDInfo; - Assists with generation of OENS Construction Pipeline reports, such as running Crystal Reports and/or HDPInfo and MS Access queries; - Provides ad hoc support to OENS Budget Directors; - Makes recommendations to improve workflow efficiency. Qualifications 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-10-29