Program Associate

IMPORTANT APPLICATION INSTRUCTIONS: Upload Resume or Curriculum Vitae for automatic population of information to the application. The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application. Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate. In the "My Experience" section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents. Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application. Job Description SUMMARY : Reporting to the Associate Dean for Student Success & Strategic Partnerships, the Program Associate provides administrative support and program coordination for the Associate Deans and assists with the smooth and effective functioning of the Dean's Office. PRINCIPAL DUTIES AND RESPONSIBILITIES : Support the Associate Dean for Student Success & Strategic Partnerships on matters related to recruitment, admissions, and enrollment. Support the coordination of enrollment events and initiatives for the College including: Open House events, Accepted Students Day events, various Information Sessions, Orientation events, and other major university events. Assist in the coordination of enrollment outreach and compilation of related data. Produce admission and enrollment reports. Manage the Associate Dean's calendar, schedule meetings, and provide administrative support as needed. Maintain all curriculum-related documents and update tracking sheet for incoming and outgoing curriculum. Serve as a liaison to the Graduate and Undergraduate Curriculum Committee Chairs and Provost's Office for communication and updates related to curriculum proposals and approvals. Monitor Course Information Management (CIM) system to ensure courses are moving through each phase of the workflow in a timely manner; follow-up as needed. Assist the Internal Research Review Committee with scheduling meetings, managing files, and other administrative support. Assist in the creation and dissemination of election ballots for college committees. Develop and maintain a database of information on all external partnerships and engagements (internship, career placement, adjunct partnerships). Coordinate Student Advisory Board meetings and communications. Support the coordination of the College's Annual Awards Ceremony and assist the College with planning for the University Commencement ceremonies. Assist in the coordination of community/stakeholder initiatives and events. Collaborate on the collection of faculty/staff accomplishments for use in College marketing and public relations materials. Assist with website and social media content creation. Performs other duties as assigned. Management retains the right to change or add job duties at any time. QUALIFICATIONS : REQUIRED : Bachelor's degree from an accredited college or university. A minimum of one year of professional experience in a higher education setting or similar organization. Proficiency in Microsoft Office (Excel, Word and PowerPoint) and ability to quickly learn new applications, software, and technologies. Exceptional organizational skills. Experience working with and serving diverse populations. Excellent written and oral communication skills. PREFERRED : Familiarity with various university systems: Workday, Banner, Google suite, Qualtrics. Demonstrated experience managing multiple projects with competing deadlines. PROCEDURE FOR CANDIDACY Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. Department CCHL/Associate Dean Position Type Professional - Non-Faculty Contact Information: For questions or concerns, please contact Human Resources' Workday Recruiting Support at (Option 2) , or email . EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at Title IX and 34 C.F.R. 106 Policy Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit:

Created: 2024-10-29