Office Manager

Salary : $37,648.00 - $68,244.80 Annually Location : St. Louis County, MO Job Type: Full-Time Remote Employment: Flexible/Hybrid Job Number: Department: Transportation and Public Works - HIWYS Administration Opening Date: 10/22/2024 Closing Date: 11/4/2024 11:59 PM Central Description Supervise subordinates in the areas of billing, public service functions or general office services. Oversight of a large work unit and/or section performing a combination of different functions distinguishes this job class from OA25-Office Supervisor. As an employer, St. Louis County cares about the health and well-being of our employees. In an effort to provide for the best possible work-life balance, the County offers a generous benefit package which includes affordable health insurance, dental and vision coverage, 4 weeks of Paid Time Off the first year, 11 paid holidays, deferred benefit retirement plan, paid life insurance as well as short- and long-term disability. To learn more County benefits, please visit St. Louis County Government is a qualified agency for the Public Service Loan Forgiveness program managed by the Federal Government. For more information regarding this program, please visit Examples of Duties Essential Function Examples Analyze and organize office operations and procedures and other clerical services and prepare activities reports for management. Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow and coordinate activities of workers within County Department or unit. Establish uniform correspondence procedures and style practices, and review clerical and other records to ensure completeness, accuracy, and timeliness. Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Serves as the Custodian of Records for the Department of Transportation, coordinating with staff to gather and provide responsive records in a timely manner. Receives all subpoenas received by the Department, coordinating with legal staff as needed. Leads building oversight duties such as coordination and monitoring of cleaning contract performance, flag raising/lowering, security camera monitoring, building cleanliness/organization, monitor trash pickup, etc.) Marginal Function Examples Perform assigned duties during mandatory snow shift. Perform other duties as required or assigned. Minimum Qualifications Equivalent to five years of related experience. Additional Information SELECTION AND APPOINTMENT : A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available. The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire. The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision. All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County. HOW TO APPLY : Applicants interested in applying for this position should visit our website at We only accept On-line applications. EQUAL EMPLOYMENT OPPORTUNITY POLICY : The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) for more information on this policy. St. Louis County Division of Personnel, 7th Floor Clayton, MO 63105 (314) Relay MO 711 or An Equal Opportunity Employer Fax: (314) St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance. In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year. Please click to view all of our benefits.

Created: 2024-10-29