Executive Administrative Assistant

ShopMy is a platform used to effortlessly integrate all aspects of creator marketing, from talent discovery to brand collaboration and monitoring. The world's leading brands have established robust creator marketing programs with us because we enable brands to discover new creators, execute gifting campaigns, provide commissionable codes, and manage communications all in one (beautiful) place. Additionally, ShopMy has attracted the attention of today's most popular talent- These creators utilize ShopMy to build digital storefronts from a catalog of millions of products, chat directly with top brands via ShopMy's mobile app, and generate commissionable links for their audience. To date, ShopMy creators have earned tens of millions in commissions. ShopMy is committed to finding the strongest candidates who share their passion for delivering exceptional product solutions to elevated brands and creators. About the role... ShopMy is seeking a motivated and highly organized Executive Administrative Assistant to directly support the day to day administrative functions of our VP, Creator Partnerships & our President. You will ensure the ship is running smoothly, ensuring our leaders have the materials and information they need to be successful each and every day. You are comfortable juggling multiple responsibilities, are a wizard with calendar management and show up everyday with a confident can-do attitude. This role is remote, but the hire must be located in NYC. The compensation for this role will be between $65,000-$70,000 annually. Roles and responsibilities... Proactive management of complex calendars to ensure effective and efficient day to day scheduling Excellent management of multiple email inboxes to ensure prompt replies and maintaining of business needs Maintain our Hubspot CRM system- inputting and organizing relevant client and creator data to keep accurate records and notes. Attend both internal and external meetings for comprehensive note taking & action item tracking to keep track of follow ups and action items. Prep the team for meetings in an excellent way (market research, background information, prep notes shared ahead of time.) Ensure the VP, Creator Partnerships & President hit deadlines and deliverables Ad-hoc projects across the organization and maintain project timelines to ensure completion. Partnership with Talent team on scheduling interviews or onboarding of new employees Event planning company outings, creator events, dinners, holiday parties or other similar events Our non negotiables.... 1-2 years supporting an Executive in a remote or hybrid corporate environment Bachelor's Degree Outstanding organizational and communication skills Expert in Google Suites, Zoom & Microsoft Office Fierce "can-do" attitude and mindset- no ask is impossible! Team-first mentality History of creative problem solving and elite executive support Additional skills and attributes we're hoping to find... Remote Startup experience Knowledge of the creator economy and affiliate marketing Ability to execute under tight deadlines and urgent requests Familiarity with Hubspot In compliance with New York Pay Transparency Law, the salary range for this position is as shown. We note that salary information as a general guideline only, actual compensation may vary from posting based on the offer for this role, including the scope and responsibilities of the position, relevant work experience, key skills, education, training and business considerations. New York Pay Range $65,000-$75,000 USD ShopMy offers a bundle of benefits on top of being a great place to work. Our teammates are provided benefits such as: Medical & Dental Coverage at 70% Equity in ShopMy Flexible PTO 14 weeks of parental leave Reimbursements up to $200/month to spend on teammate outings 401k program (3% automated contribution from ShopMy!) ClassPass Membership Company retreats Opportunity to monetize your influence- all employees build out a ShopMy page! Birthday PTO

Created: 2024-10-28