Event Services Administrator

**Overview** The Event Services Administrator is responsible for leading client engagement initiatives including the planning, scheduling, and execution of all logistics for business-related meetings and onsite events. In addition, will be responsible for the selection of vendors, service providers, and negotiating pricing based on event services budgetary guidelines. **Responsibilities** + Facilitate logistical arrangements for onsite events including the selection of vendors, space assignments, and catering options + Oversee all venue preparations, including seating arrangements, dcor, business materials, and audio/visual needs. + Research and coordinate with vendors and suppliers to acquire necessary services and activities for events. + Negotiates pricing, and monitors expenditures in relation to event services budget. + Train new employees in departmental procedures and direct resources supporting setup functions related to onsite events + Exhibit polite and professional verbal and written communication via phone, e-mail, and in-person + Communicate effectively with Facilities manager and client by providing updates to ensure customer objectives are met + Manage office tours, events, and business meetings using workspace management technology + Work with client and internal stakeholders to manage projects and strategize for upcoming business objectives + Assist customer and manager in developing policies and procedures to enhance services + Ability to manage flexible work schedule and provide support before and/or after shift + Independently resolve moderately complex problems and issues under minimal supervision using appropriate judgment + Maintain visitor registrations in accordance with security guidelines by monitoring logs, and issuing visitor/employee access + Oversee daily operations of the office facilities, including maintenance, cleaning, and security. + Coordinate with vendors and service providers for repairs, maintenance, and renovations. + Monitor and manage inventory of office supplies and equipment. + Ensure compliance with health and safety regulations. **PHYSICAL REQUIREMENTS/WORKING CONDITIONS/MENTAL QUALIFICATIONS** + Mental qualifications include ability to perform all responsibilities efficiently and effectively + Good organizational skills + Ability to work flexible schedule and provide support outside of normal business hours as needed for event preparation **Qualifications** + High school diploma with equivalent experience required Associates degree preferred + 2 years of related experience in a corporate setting + Knowledge of company structure and business activities + Experience managing preparations for meetings, conference rooms, and events + Advanced knowledge of all office equipment + Strong administrative skills and scheduling capabilities + Proficient in Word, Excel, PowerPoint, Outlook, Teams + Proficient in Workspace Management Software + Communicate effectively with diverse groups and clients + Excellent written and oral communication skills + Excellent negotiation skills + Expert in customer service skills, professional attitude and appearance + Ability to work varied extended hours + Advanced administrative skills with attention to detail and ability to manage priorities + Ability to multi-task and highly flexible with changing circumstances + Ability to work independently and take initiative **What We Offer** + An opportunity to join an established team and be part of a successful and proven global organization! + A competitive compensation program! + Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match! + Employee discounts on Canon products & vendor discount programs for employees! + World-Class Training & Career Development Programs! **Job Locations** _US-DC-Washington_ **Posted Date** _14 hours ago_ _(10/25/2024 12:23 PM)_ **_Requisition ID_** __ **_# of Openings_** _1_ **_Position Type (Portal Searching)_** _Regular Full-Time_

Created: 2024-10-28