Executive Assistant

Immediate need for a talented Executive Assistant. This is a 03+ months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested.Job ID: 24-46965 Pay Range: $50 - $55hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).Key Responsibilities:Completing assigned tasks within agreed upon timeframes.Participating on project teams that are developing or implementing new products or services.Performing quality assurance checks of peer deliverables.Developing or upgrading product documentation and service manualsMeeting Materials - assembling information and materials; print and prepare (pdf, e-mail, bind, ship, upload, etc.) marketing presentations and reports for clients and prospectsCoordinate refreshments, guest registration with security and greeting of guests for in-office meetingsManage CRM database for supporting group to ensure investor and prospect meetings are captured in DealCloud to include contact information, dates, notes. Printing reports upon requestComplete expense reports via ConcurCompliance presentation approval process via AdMasterCoordinate Travel both domestic and international including scheduling flights, reserving car services, making dinner and lunch reservations, scheduling externalroadshow meetings, obtaining visas; must be able to reschedule, when both in and out of the office if needed, based on last minute schedule changes.Manage executives' calendars, making and rescheduling appointments and travel arrangements, ensuring they stay on schedule, acting as a true gatekeeperWork with other support team members, including affiliate executive and admins, providing general administrative assistance as neededAssist with ad hoc projects as assignedKey Requirements and Technology Experience: Key skills; Ad-Hoc supportConcur or DealCloud CRM exp preferredWorking exp with CRMMinimum of 5-years of administrative support experience, preferably supporting C-Suite executivesStrong Microsoft skills; Outlook, Excel, Word, and PowerPointExperience with Concur, CRM (DealCloud) preferred; ability to learn software systems quicklyBring confidence, can-do attitudeAbility to anticipating events, acting ahead of time; initiative-taking mindsetAbility to maintain confidentiality of all sensitive and confidential information and issuesAbility to be resourceful with little assistanceOur client is a leading Insurance Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Created: 2024-10-28