Executive Assistant to Global Head

Executive Assistant to Global HeadOne of the world's leading investment firms is hiring for a professional and detail-oriented Executive Assistant to provide 1:1 support to their Global Head within their Corporate Affairs and ESG division.Salary commensurate with experience: $120-150k base range + discretionary bonus + paid overtime, fully paid benefits, 401k match and 3 weeks vacation, free lunch onsite5 daysweek in the office in Midtown East NYCHours: 8:30am-5:30pm with flexibility requiredResponsibilities include:Coordinating and managing complex calendars including scheduling meetings and prioritizing conflicting demands and ensuring the most efficient use of the executive's time.Preparing agendas, materials, and presentations for meetings.Arranging all aspects of domestic and international travel creating detailed itineraries and providing support when needed throughout traveler's trip.Providing general administrative support to the executives, such as screening phone calls and drafting correspondenceBuilding and maintaining positive relationships with clients, partners, and colleagues on behalf of the ExecutiveProcessing and tracking expense reports with the T&E policy best practices.Providing administrative back-up (as needed) to the EA team.Qualifications:7-15 years of Executive Assistant experience - background working in financial services strongly preferredExcellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.Ability to manage sensitive and confidential information with discretion.Advanced Proficiency in Microsoft Office Suite. Experience with Concur a plus.Excellent written and verbal communication skills, and able to interact with people of all levels in a confident, professional manner.Experience with domestic and international travel planning.Take initiative and have the ability to exercise judgment in complex and ambiguous situations.Ability to work independently with minimal supervision and as part of a team.Please submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2024-10-28