Medical Affairs Operations Manager

Job Title: Research Development & Sciences - Medical Affairs Operations Manager Duration: 12+ months contract with high possibility of extensionLocation: Waltham, MA 02451 (100% Onsite)Pay Rate: $65hr on W2JOB DESCRIPTION:Procurement & SAP Support: 40%Raise Purchase Requisitions (PRs) for Global Medical Affairs teams and monitor workflows and status of PRs to ensure smooth transition to Purchase Orders (POs).Record info on all PRs raised such as coding of each PR (GL and WBS codes), PR number, PO number, and delivery municate required information with regards to approved POs to vendors, Med Ops & Medical Leads.Work with Procurement to resolve any issues with PRsPOs.Extract SAP report of POs and support closing of POs from previous fiscal year upon review and discussion with Medical Affairs Ops. Sr. Manager.Manage Medical Affairs Operations email box for vendors' invoices and perform "goods receipting" of invoices upon approval.Process invoices in SAP (goods receipt) and record them in trackerCoordinate and liaise with Accounts Payable help desk to resolve any issues with payment of invoices and communicate status or resolution to the Medical LeadMedical Affairs Ops. Sr. Manager.Ensure vendor information is up to date and when changes occur submit vendor change request to Procurement.Coordinate and liaise with Procurement for creation of new vendor accounts when needed.Maintain list of approved invoices and PinvMedical Education Grants: 40%Regularly verify Medical Education Grant portal (CyberGrants) for new grant applications and send them to Seqirus contact persons.Schedule Grant Review Committee (GRC) meetings, setting meeting agenda, and send pre-read material to GRC members.Process Medical Education Grant requests in CyberGrants according to outcome of GRC meeting. meeting.Develop Grant Agreements for approved Medical Education Grant requests and liaise with requestor organization for finalization of Agreement. Liaise with Legal for any changes made to the agreement template.Obtain external and internal signatures of Grant Agreements, process payments, and manage project to close-out.Secure appropriate documentation and maintain accurate documents for audit purposes.Maintain and update Medical Education Grant tracker.Ensure process is managed in line with legal and compliance, SOPs and industry best practices.Prepare and submit required documentation for annual internal audit.HCP Agreements and payments - 15%Support Global Medical Operations Sr. Manager with:Development of HCP AgreementsLiaise with Medical Affairs regional Directors for approval of Fair Market Value (FMV)Liaise with HCPs for acceptance of Agreement and liaise with legal for any changes to Agreement.Obtain HCP and internal signatures through Legal Database (Companion).Ensure HCP's resume and FMV approval along with extracted rate is uploaded under relevant Companion record.Collate transfer of value report as part of disclosure process and submit it to appropriate Seqirus function.Other ad hoc activities - 5%Support during absence or holiday cover for Medical Affairs Operations.Support with simple drafting, filinguploading documents to Companion and arranging DocuSign workflows.Other ad hoc requests as needed.Expense report and other ad hoc admin task.Minimum Required Qualifications:Bachelor's Degree degree in a relevant field such as Life Sciences, Business Administration, or a related disciplineMinimum of 5 years' experience in pharmaceutical company (preferably in Medical Affairs)Must have purchase order and invoicing experienceMust be proficient in SAPFamiliarity with Independent Medical Education Grant management processExperience in development of agreements including HCP AgreementsKnowledge of pharmaceutical industry Codes and RegulationsNeeds to be comfortable working with numbersMust have high attention to detail and accuracyMust be proficient with Microsoft Office suite (i.e., Word, PowerPoint, Excel, Outlook, SharePoint, etc,)Preferred Nice to Have Qualifications: Familiarity with CyberGrants platform preferred

Created: 2024-10-27